Proposal Coordinator

Bureau Veritas North America; Abu Dhabi; On-site; AED 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a Proposal Coordinator to join their dynamic team in Abu Dhabi. This role involves collaborating closely with managers to evaluate RFPs, coordinate proposal development, and ensure quality in submissions. Ideal candidates will possess strong communication and organizational skills, with a proven ability to handle multiple tasks in a fast-paced environment. If you thrive in a collaborative setting and are eager to contribute to impactful projects, this opportunity is perfect for you. Join a forward-thinking company where your expertise will drive success in tendering processes.

Qualifications

• 5+ years experience in a similar position.
• Experience dealing with complex tenders.

Responsibilities

• Evaluate RFPs and coordinate proposal development.
• Prepare and consolidate tender documents for management review.
• Data mining for marketing material and business development.

Skills

Excellent written and oral communication skills

Strong editing skills

Proficiency with Microsoft Office Suite

Excellent interpersonal skills

Strong organizational skills

Ability to manage multiple assignments

Education

Graduate Engineer or equivalent

Job description

Job Title: Proposal Coordinator

Working closely with the Proposal Center Manager and Business Line Managers to assist on all matter relating to the below duties:

• Evaluate RFPs to determine if Company will submit a proposal and present to the Technical Team
• Coordinate and prepare expressions of interest, pre-qualifications, etc.
• Proposal development and preparation, including non-technical writing. This may include coordinating with other staff to obtain project descriptions, scope of work; locating relevant materials on the corporate marketing database and through other means of research; formatting, editing, and writing; and helping to ensuring quality and timeliness of preparation, printing and delivery of proposals as per Bid / Tender requirements.
• Prepare / raise pre or tender queries etc. and coordinate with client for clarification
• Non-technical writing, including drafting letters and emails to clients
• Consolidate project cost estimates as prepared by the estimation Engineers in terms of the required costing as per bill of quantities (BOQ), amount of work, equipment (if any) and manpower requirements during the tendering phase; this includes all requirements related to the services to client specifications/ requirements.
• Finalizes estimation of all direct and indirect costs and consolidates tender documents for management review and approval.
• Data mining and extracting information from successful projects to use for marketing material and business development efforts.
• Perform other administrative work as required
  
  

Qualifications

• Excellent written and oral communication skills; strong editing skills with a keen eye for detail
• Excellent interpersonal skills
• Well-organized, skilled in setting priorities and meeting deadlines, and able to handle multiple tasks simultaneously
• Works well independently and in teams; pro-active in anticipating work requirements and problem solving
• Proficiency with Microsoft Office suit (Word, Excel, Powerpoint, etc.)
• Strong organizational skills
• Ability to plan, coordinate and organize one's own work schedules
• Ability to manage multiple assignments in a fast-paced business environment adhering to deadlines as well as last-minute tasks with narrow time restrictions
  
  

Education / Experience

• Graduate Engineer or equivalent
• Minimum 5 years experience in similar position
• Experience of dealing with complex tenders