Executive Assistant - Dubai

Visa, Medical Insurance, Annual Air Ticket, Annual Leaves As Per Labour Law

Vacancy

1 Vacancy

Job Description

• Acts as the first contact point for all matters concerning the DG office and responds to internal and external inquiries as appropriate ensuring that appropriate follow-up actions take place.
• Provides secretarial and administrative support, coordination, and oversight to the Director General’s Office (DGO), setting work priorities and ensuring deadlines are met, including drafting/editing correspondence, letters, reports, agendas, meeting notes action points, etc.
• Manages the DG’s daily schedule and office task list.
• Arranges DG’s meetings, ensuring agenda and documentation are made available and distributed in a timely manner.
• Ensures the highest level of discretion, judgment, and diplomacy in providing a wide range of executive assistant support; sets priorities; manages the workflow in an efficient and organized manner.
• Arranges complex and detailed travel plans, itineraries, and agendas; and compiles documents for travel-related meetings.
• Drafts letters and memoranda for final approval and signature by the DG.
• Communicates, on behalf of the DG with Board members, donors, and others, on matters related to DG's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the DG, including those of a sensitive or confidential nature.
• Liaises between the DG office in HQ and the CAC office.
• Works collaboratively, builds and maintains positive relationships with all members of staff, and contacts within and outside the Center.
• Works closely and effectively with the DG to keep her well-informed of upcoming commitments and responsibilities.

Desired Candidate Profile

• Undergraduate degree with at least seven years of relevant administrative experience, of which at least five years should be in Executive Assistant positions, preferably in an international non-profit organization.
• High degree of Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
• Excellence in communication (written and spoken) in English and Arabic.
• Arabic reading and writing skills (native level) are mandatory.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Excellent interpersonal skills, flexibility, and ability to work in a team-oriented multi-cultural environment, with staff at all levels as well as stakeholders, including board members, external partners, donors, etc.
• Demonstrates proactive approaches to problem-solving with strong decision-making capability and emotional maturity.
• Ability to function under time pressure and to handle multiple tasks in a fast-paced environment of changing priorities.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of client service and response.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.
• Demonstrates ownership and accountability for results.
• Flexibility and willingness to work long hours, and on occasional weekends when necessary.