Receptionist cum Admin Assistant

Black & Grey HR; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player in Dubai is seeking a polished Receptionist to manage the front desk and provide administrative support. In this vital role, you will greet visitors, handle correspondence, and ensure a seamless office experience for both employees and guests. Your exceptional communication skills and organizational abilities will shine as you coordinate meetings and maintain the reception area. Join a dynamic team where your contributions will enhance the overall office environment, making it welcoming and efficient for everyone. This is a fantastic opportunity to grow in a professional setting while showcasing your customer service expertise.

Qualifications

• Bachelor's degree or diploma in Administration or related field required.
• Proven experience as a Receptionist or in a customer-facing role.

Responsibilities

• Greet and assist visitors with a warm, professional demeanor.
• Manage incoming calls, emails, and correspondence efficiently.
• Maintain a well-organized and presentable reception area.

Skills

Verbal Communication

Written Communication

Organizational Skills

Multitasking

Customer Service

Education

Bachelor's degree in Administration

Diploma in Business Management

Tools

MS Office

Job description

Black & Grey HR is recruiting a Receptionist for a well-established marketing provider in Dubai. This role requires a polished, professional, and customer-focused individual to manage the front desk. Operations, provide administrative support, and ensure a seamless office experience for employeesand visitors.

Responsibilities

• Greet and assist visitors with a warm, professional demeanor.
• Manage incoming calls, emails, and correspondence with clarity and efficiency.
• Maintain a well-organized and presentable reception area.
• Handle appointment scheduling, meeting coordination, and conference room bookings.
• Manage courier services, incoming / outgoing mail, and deliveries.
• Oversee office supplies inventory and liaise with vendors as needed.
• Provide clerical support to HR, Finance, and other departments when required.
• Ensure company policies and confidentiality standards are always upheld always.
• Assist in organizing office events, travel arrangements, and guest coordination.

Requirements

• Bachelor's degree or diploma in Administration, Business Management, or a related field.
• Proven experience as a Receptionist, Front Desk Officer, or in a customer-facing administrative role.
• Exceptional verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with attention to detail.
• A professional appearance and friendly, approachable personality.
• Ability to handle multiple tasks while maintaining a calm and composed demeanor.
• Prior experience in managing guests, appointments, and office coordination is preferred