Commis Chef - Pastry

As Document Controller, you will play a pivotal role in ensuring the efficient management and control of all project documentation. Operating within a dynamic and fast-paced environment, your responsibilities will encompass various aspects of document control to uphold the integrity and accuracy of project records.

Responsibilities

• Maintain an efficient filing system to support information management.
• Handle the sending and receiving of documents from external organizations, edit paperwork for contract agreements, and ensure compliance with official policies and legal regulations.
• Coordinate with draughtsmen and the technical department to fulfill their requirements.
• Control all documents and drawings onsite.
• Issue transmittals for various documents (drawings, technical submittals, requests for information, method statements, contract drawings) for distribution.
• Prepare transmittals of shop drawings for client submission.
• Organize all documents (material submittals, method statements, calculation notes, RFIs, and drawings) in a proper filing system.
• Create graphical presentations of technical data.
• Perform daily and weekly backups of documents.
• Receive the submittal reply documents from the client and send them to the Project Manager.
• Provide daily reports to the Technical Manager.
• Maintain logs of submittal and return dates for all documents.
• Keep all logs updated with the Contractual Submittal Documents (CSD) and distribute the CSD log weekly to concerned departments.
• Generate monthly reports for technical personnel, site management, and consultants.

Skills and Competencies

• Strong understanding of document management principles, practices, and standards.
• Excellent organizational skills and attention to detail to manage large volumes of documentation accurately and efficiently.
• Effective communication skills and the ability to interact professionally with diverse stakeholders.
• Familiarity with construction industry standards, regulations, and contractual requirements.
• Fluency in English; knowledge of Arabic is desirable.

Qualifications

• Bachelor's degree in a relevant field (Business Administration, Engineering, Construction Management, Information Management) is preferred.
• Certification or training in document control or records management is advantageous.
• Proven experience as a Document Controller in large-scale construction projects, preferably within the Middle East region.
• Knowledge and experience in Aconex Software is highly preferred.

Additional Information:

Six Construct is guided by our core values of respect, excellence, co-creation, passion, and unity. Our values are at the heart of everything we do, creating a diverse and inclusive workplace where everyone feels valued, secure, and motivated to reach their full potential.

Remote Work: Employment Type:

Key Skills

Information Management, Adobe Acrobat, Continuous Improvement, Records Management, Assembly Experience, User Acceptance Testing, Project Engineering, SharePoint, Filing, Document Management Systems, Mentoring, Document Management