Office Assistant

Confidential Company; Abu Dhabi, Sharjah; On-site; AED 45,000 - 60,000; Full time

Job summary

A leading company in Abu Dhabi is seeking an organized and proactive Administrative Assistant to manage daily office operations and provide exceptional support to the team. The ideal candidate will have strong communication skills and proficiency in office software. This role offers an opportunity to contribute to a dynamic work environment while ensuring smooth office functioning.

Qualifications

• Previous experience in an administrative or office support role is essential.
• Proficiency in English is mandatory; knowledge of additional languages is a plus.

Responsibilities

• Manage daily office operations and organize schedules.
• Serve as the first point of contact for visitors and clients.
• Support the bookkeeping process by managing invoices and receipts.

Skills

Communication

Organizational

Time-management

Education

High School Diploma

Associate's Degree in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Job description

• Manage daily office operations, including organizing schedules, coordinating meetings, and ensuring the office runs smoothly.
• Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming environment.
• Maintain and update filing systems, both electronic and paper, ensuring that documents are easily accessible and well-organized.
• Assist in preparing reports, presentations, and correspondence, ensuring clarity and professionalism in all communications.
• Handle incoming calls and emails with professionalism, directing inquiries to the appropriate team members when necessary.
• Support the bookkeeping process by managing invoices, receipts, and basic accounting tasks, ensuring financial accuracy.

Desired Candidate Profile

• Education: A minimum of a high school diploma is required; an associate's degree in business administration or a related field is preferred.
• Qualifications: Previous experience in an administrative or office support role is essential, showcasing relevant skills.
• Nationality Preference: Open to all nationalities; however, local candidates may have an advantage due to familiarity with regulations.
• Language Requirements: Proficiency in English is mandatory; knowledge of additional languages can enhance communication.
• Technical Skills: Familiarity with office software (Microsoft Office Suite, Google Workspace) and basic IT troubleshooting.
• Soft Skills: Strong communication, organizational, and time-management skills are crucial for success in this role.

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