Administrative Assistant

Sperasoft Inc.; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in Abu Dhabi is seeking a versatile Office and Personal Assistant. This role combines office management and personalized support for the executive team. Ideal candidates will have strong organizational skills, experience in similar roles, and the ability to thrive in a dynamic environment. Join a friendly workplace that values teamwork and attention to detail.

Qualifications

• At least 3 years of experience in similar roles, preferably with international companies.
• Experience working with senior management.

Responsibilities

• Coordinate office maintenance activities and provide administrative support.
• Manage calendars and arrange business and personal travel for executives.

Skills

English

Communication

Organizational Skills

Attention to Detail

PC Skills

Tools

MS Word

Excel

PowerPoint

Job description

Join our team in a dynamic position that combines the responsibilities of both an Office Assistant and a Personal Assistant. This unique role requires a versatile individual with excellent organizational skills to manage office tasks, coupled with the ability to provide personalized assistance to key individuals within the organization.

Office Assistant Job Duties:

1. Coordination of office maintenance activities;
2. Provide administrative and clerical support to studio leadership, HR, and Finance;
3. Communicate and coordinate work with vendors, building management, landlords, and other external service companies;
4. Provide all needed administrative and clerical support to guests, clients, and visiting colleagues;
5. Oversee travel arrangements and prepare itineraries;
6. Oversee office mail and package processes; assist with distribution of incoming letters and packages, as well as set up outgoing deliveries;
7. Oversee office supplies and food inventories; assist with ordering when needed;
8. Assist in budget preparation, financial planning, and cost management; produce periodic reports, documentation, and inventories according to company procedures;
9. Seek to improve office operations through creative process improvements;
10. Perform any other tasks from Studio Leadership as necessary.

Personal Assistant Job Duties:

1. Work with the Executive Team (CEO and COO) to coordinate outreach activities;
2. Manage sophisticated calendars, prioritize inquiries and requests, troubleshoot conflicts, and make judgments to ensure smooth day-to-day operations;
3. Complete a broad variety of administrative tasks to facilitate the Executive team's effective leadership;
4. Serve as the primary point of contact for internal and external stakeholders regarding matters pertaining to the Executive team;
5. Arrange business and personal travel, including planning, booking, expense reporting, and supporting travel requests;
6. Handle various personal requests such as managing domestic personnel (cleaners, technicians), ordering necessary goods and services, etc.

Desired Candidate Profile

• Good spoken and written English skills;
• At least three (3) years of experience in similar roles, preferably with international companies;
• Excellent communication skills and ability to work under pressure;
• Strong PC skills, including MS Word, Excel, PowerPoint;
• Experience working with senior management;
• Attention to detail and accuracy;
• Ability to work with an international team of professionals;
• Friendly demeanor and a family-like work environment;
• Casual workplace environment in Abu Dhabi.

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