Office Assistant

Shukran Interiors and Building Contracting LLC; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in building contracting seeks an Administrative Support professional to manage office operations and provide essential support. The ideal candidate will have 1-3 years of experience, strong communication skills, and proficiency in office software. This role offers an opportunity to contribute to a dynamic team focused on quality and craftsmanship.

Qualifications

• 1-3 years of experience in office assistance or administrative support.
• Proficiency in English; knowledge of additional languages is a plus.
• Proactive attitude with attention to detail.

Responsibilities

• Manage daily office operations and coordinate meetings.
• Serve as the first point of contact for visitors and clients.
• Support bookkeeping by managing invoices and receipts.

Skills

Communication

Organizational Skills

Time Management

Tools

Microsoft Office Suite

Google Workspace

Job description

• Manage daily office operations, including organizing schedules, coordinating meetings, and ensuring the office runs smoothly.
• Serve as the first point of contact for visitors and clients, providing exceptional customer service and a welcoming environment.
• Maintain and update filing systems, both electronic and paper, ensuring that documents are easily accessible and well-organized.
• Assist in preparing reports, presentations, and correspondence, ensuring clarity and professionalism in all communications.
• Handle incoming calls and emails with professionalism, directing inquiries to the appropriate team members when necessary.
• Support the bookkeeping process by managing invoices, receipts, and basic accounting tasks, ensuring financial accuracy.
• Coordinate office supplies and inventory management, ensuring that necessary materials are available without excess stock.
• Assist with travel arrangements and itinerary planning for staff, ensuring cost-effectiveness and efficiency.
• Organize company events and meetings, from logistics to catering, ensuring seamless execution and positive experiences.
• Collaborate with team members to support various projects, providing administrative assistance and contributing to team goals.

Desired Candidate Profile

• Qualifications: Previous experience in an administrative or office support role is essential, showcasing relevant skills.
• Industry Experience: Experience in the specific industry of the hiring organization (e.g., Contracting, Consultants) is advantageous.
• Years of Experience: Ideally, 1-3 years of proven experience in office assistance or administrative support.
• Nationality Preference: Open to all nationalities
• Language Requirements: Proficiency in English is mandatory; knowledge of additional languages can enhance communication.
• Soft Skills: Strong communication, organizational, and time-management skills are crucial for success in this role.
• Technical Skills: Familiarity with office software (Microsoft Office Suite, Google Workspace) and basic IT troubleshooting.
• Personal Qualities: A proactive attitude, attention to detail, and the ability to work independently as well as part of a team are essential.

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Shukran Interiors and Building Contracting LLC

Shukran Interiors & Building Contracting LLC specializes in building contracting, fit-out works, interior works, and joinery works, including kitchen cabinets and wardrobes. The company also offers CNC works for decorative purposes and manufactures wooden doors. Our comprehensive services are designed to meet diverse client needs with a focus on quality and craftsmanship.