Senior Executive Assistant – CEO

Irwin & Dow; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in the luxury market is seeking an Executive Assistant to the CEO. This role involves managing the CEO's office, overseeing complex travel and diary arrangements, and providing high-level administrative support. The ideal candidate will demonstrate strong project management skills and emotional intelligence, ensuring confidentiality and discretion in all interactions. Fluency in English is essential, with additional languages as a plus.

Qualifications

• Experience supporting at C-Suite level in hospitality or luxury sector.
• Fluency in English to native standard; additional languages advantageous.

Responsibilities

• Manage CEO's diary and complex travel arrangements.
• Provide strong administrative support including presentations and reports.
• Liaise with IT for meetings across multiple time zones.

Skills

Project Management

Emotional Intelligence

Confidentiality

Problem Solving

Communication

Job description

Job Description: Executive Assistant to CEO

As the first point of contact for all CEO enquiries, you will serve as a strong gatekeeper with a solid understanding of internal and external stakeholder relationships and the ability to manage a complex managerial hierarchy.

Working for our international client, a prominent figure in the fast-paced luxury market, you will be entirely responsible for managing the CEO’s office, including full C-Suite liaison across the business.

Your responsibilities will include:

1. Managing a demanding diary and complex travel arrangements, sometimes for multiple individuals traveling with or meeting the CEO at international locations.
2. Full inbox management, preparing research documents, meeting briefs, and maintaining oversight of the CEO’s global movements to stay ahead of schedule.
3. Providing strong administrative support, including assisting with presentations, strategic reports, note-taking, archiving, and handling confidential documentation.
4. Being social media savvy and liaising with IT to coordinate meetings across multiple international time zones.
5. Making decisions proactively, demonstrating emotional intelligence, and solving problems before they reach the CEO, thereby enhancing productivity and operational efficiency.

Requirements include demonstrated experience supporting at C-Suite level, preferably within the hospitality or luxury UHNW sector, strong project management skills, and the ability to manage multiple initiatives simultaneously. Confidentiality and discretion are paramount, and fluency in English to native standard is required; additional languages are advantageous.