Registrar - Immediate Start

GEMS Education; Abu Dhabi; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is looking for a dedicated Registrar to manage student enrolment and ensure compliance with educational regulations. This role involves engaging with prospective parents, maintaining accurate records, and collaborating with leadership to achieve enrolment targets. The ideal candidate will have strong communication skills, a background in customer service, and the ability to thrive in a diverse environment. Join this forward-thinking organization and contribute to shaping the educational journey of students while ensuring a smooth enrolment process.

Qualifications

• At least two years in a customer service-focused role.
• Proven success in meeting sales targets and influencing teams.

Responsibilities

• Manage student enrolment numbers to meet school-specific targets.
• Prepare reports on enrolments and collaborate on strategies.

Skills

Time Management

Microsoft Office Proficiency

Team Performance Management

Analytical Thinking

Education

College Degree (BA or BSc)

Job description

Job Description

We are seeking a dedicated and experienced Registrar who can join us immediately. The candidate will manage student enrolment numbers to meet or exceed the school-specific enrolment budget consistently throughout the academic year and ensure all students are registered in accordance with the GEMS Enrolment Process and the governing body (such as ADEK).

Responsibilities:

1. Meet with prospective parents to explain admission procedures, curriculum, fee structure, and regulations to facilitate enrolment. Guide prospective parents to alternative GEMS schools if they cannot secure a place at this school. Maintain accurate records of available places and an up-to-date waiting list. Aim to have 50 students per year group, fully assessed and waiting to be placed. Update and manage the student information in the OASIS database daily.
2. Ensure completion of annual enrolment processes such as re-enrolment, Parent School Contract, and student registration within the set timetable.
3. Prepare reports for the School Principal/CEO and the corporate office on current enrolments, waiting lists, vacant seats, and conversion data. Meet regularly with senior leadership to discuss these reports and assist with student number projections.
4. Collaborate with the Principal/CEO, SLT, and other staff to develop and implement enrolment strategies to achieve budget targets.
5. Maintain and create files for all applicants, students, and alumni, and complete exit documentation for withdrawing students.
6. Be fully versed in all rules and regulations of the Ministry of Education and relevant governing bodies (SEZ, KHDA, ADEK) to ensure compliance.
7. Follow GEMS policies, procedures, and codes of conduct, addressing audit items promptly.
8. Perform other duties as assigned by managers/supervisors.

Qualifications:

• A college degree (BA or BSc) from a reputed university is desirable.
• At least two years in a customer service-focused role.
• Proven success in meeting sales targets; ability to influence and motivate the team to deliver results.
• Experience in relationship management, building and influencing professional relationships with peers and the community.
• Effective written and spoken communication skills.
• Interpersonal skills to operate effectively in a diverse environment.
• Immediate joiners will be given priority.

Skills:

• Strong time management skills with the ability to multitask and handle peak demands.
• Proficiency in Microsoft Office and technology to present data effectively.
• Ability to manage team performance and relationships.
• Analytical thinking skills.

GEMS Education is committed to safeguarding and promoting the welfare of all students and staff. A UK-enhanced DBS or equivalent police check is required for all appointments.

Education:

Business Administration