Document Controller

AtkinsR alis; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in Abu Dhabi is seeking a Document Control Specialist. The role involves maintaining a Master Document Register, managing project documentation, and liaising with various stakeholders. Ideal candidates will have 3-8 years of experience in document control within engineering or construction sectors, with strong communication skills and proficiency in MS Office and Aconex.

Qualifications

• 3-8 years of experience in Document Control in engineering, manufacturing, or construction.

Responsibilities

• Maintain a Master Document Register (MDR) and verify document completeness.
• Manage the flow of correspondence and ensure compliance with company standards.
• Liaise with stakeholders to discuss project documentation.

Skills

Communication

Adaptability

Proactiveness

Education

Graduate in any discipline

Tools

MS Office

Aconex

SharePoint

Job description

• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
• Follow-up with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
• Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
• Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Copy or scan materials; organize, maintain, and safeguard files and database.
• Review and verify project documents for completeness, format, and compliance with contract requirements.
• Submit project documentation to management team for their approval and transmit approved documents to customer.
• Distribute documentation to the project team and customers for their review and comments.
• Receive, distribute, and track comments received from customers.
• Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.
• Liaise with document originators or engineer's liaison personnel to resolve discrepancies and compiles required changes to documents.
• Update changes of computerized or manual control records; release documents and notify the affected departments.
• Provide support to other departments within the framework of the project e.g. assisting flow of company info.

Responsibilities:

• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
• Follow-up with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
• Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval.
• Manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Copy or scan materials; organize, maintain, and safeguard files and database.
• Review and verify project documents for completeness, format, and compliance with contract requirements.
• Submit project documentation to management team for their approval and transmit approved documents to customer.
• Distribute documentation to the project team and customers for their review and comments.
• Receive, distribute, and track comments received from customers.
• Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules.
• Liaise with document originators or engineer's liaison personnel to resolve discrepancies and compiles required changes to documents.
• Update changes of computerized or manual control records; release documents and notify the affected departments.
• Provide support to other departments within the framework of the project e.g. assisting flow of company info.

Qualifications:

• Graduate in any discipline preferably from the technical background
• Must have solid experience of 3-8 years of experience in Document Control in engineering, manufacturing or construction.

Other skills

• Adaptability to cope with diverse systems and procedures applicable to a variety of projects.
• Demonstrated ability to communicate effectively both verbally and in writing.
• Willing and proactiveness to work under tight deadlines and taking ownership of the tasks assigned to him or her.
• Ability to manage the document control process independently with minimum supervision.
• Ability to utilize Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management.

Preferred Tools:

• MS Office tools: Excel, Word, PowerPoint, etc.
• Aconex, Projectwise, SharePoint, Team Centre, A-Site, EDMS

Disclaimer: Naukrigulf.com is only a platform to bring jobseekers & employers together. Applicants are advised to research the bonafides of the prospective employer independently. We do NOT endorse any requests for money payments and strictly advice against sharing personal or bank related information. We also recommend you visit Security Advice for more information. If you suspect any fraud or malpractice, email us at [e-mail]