EA to CEO

Intelligent Solutions HR; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading Transport and Logistics organization is seeking a proactive Executive Assistant to support their CEO. The role involves managing a complex schedule, facilitating high-level communications, and acting as a strategic extension of the CEO’s office. Applicants should hold a Bachelor’s degree and have a minimum of 5-8 years of relevant experience in a similar position.

Qualifications

• 5-8 years of experience as an Executive Assistant or similar role.
• Excellent communication skills in English.
• High level of integrity and discretion.

Responsibilities

• Manage the MD’s calendar and appointments.
• Act as a point of contact between MD and stakeholders.
• Prepare meeting agendas and follow-up communications.

Skills

Communication skills

Organizational skills

Time-management

Integrity

Discretion

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

General Overview:

We are seeking a highly organized and proactive Executive Assistant to support the CEO of a leading Transport and Logistics organization. This role requires a polished professional who can manage complex schedules, facilitate high-level communication, and act as a strategic extension of the CEO’s office.

Key Responsibilities:

• Manage the MD’s calendar, appointments, meetings, and travel arrangements.
• Act as the point of contact between the MD and internal/external stakeholders, including board members, regulators, and partners.
• Prepare meeting agendas, minutes, presentation decks, and follow-up communications.
• Handle confidential documents and information with absolute discretion.
• Coordinate with heads of departments to gather reports, track deliverables, and assist in project follow-ups.
• Support in managing investor and regulatory correspondence.
• Monitor emails and flag priority items for quick action.
• Organize and manage company events, leadership meetings, and off-sites.
• Represent the MD’s office in a professional and courteous manner.

Qualifications & Experience:

• Bachelor's degree in Business Administration or related field.
• Minimum 5–8 years of experience in a similar role.
• Excellent communication skills in English.
• Strong organizational and time-management abilities.
• High level of integrity, discretion, and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with regulatory environments is an advantage.