Office Administrator - Real Estate (Female)

APEX CAPITAL REAL ESTATE L.L.C; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

Join a dynamic and energetic team at a leading real estate firm in Dubai, where you will play a crucial role in ensuring smooth office operations. As an administrative professional, you'll manage reception duties, handle logistics, and provide essential support to the sales team. This is an exciting opportunity to grow in a robust sector, surrounded by experienced professionals dedicated to your success. With comprehensive training and a collaborative environment, you'll sharpen your skills and contribute to the team's exceptional performance in the real estate market.

Benefits

Medical Insurance

Paid Leaves

Qualifications

• Minimum 1 year experience in Real Estate in Dubai.
• Minimum 2 years in an administrative role.
• Proficient in Microsoft Office suite.

Responsibilities

• Manage reception and greet visitors professionally.
• Oversee office inventory and maintain supplies.
• Provide administrative support to Directors and sales team.

Skills

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Problem Solving

Multitasking

Fluent in English

Education

Bachelor of Commerce

Bachelor of Business Administration

Bachelor of Arts

Tools

Customer Relationship Management (CRM) tools

Job description

Bachelor of Commerce, Bachelor of Business Administration, Bachelor of Arts

Nationality

Female

Medical Insurance, Paid Leaves

Vacancy

1 Vacancy

Job Description

Keep the office running smoothly by carrying out a range of administrative & operational tasks.

Daily Tasks:

• Reception Management: Greet visitors, clients, and guests with a warm and professional demeanor at the reception desk. Ensure the reception area remains tidy and well-organized.
• Call Handling: Manage incoming calls by taking messages and directing them to the appropriate individuals or departments.
• Key Custodianship: Maintain a record of key issuance and returns, including office keys and company car keys.
• Logistics Management: Organize company car usage, coordinate meeting room bookings, and manage the schedules for the driver and photographer.
• Inventory and Maintenance Oversight: Manage office inventory, including office supplies, pantry items, printer toners, and assets. Purchase necessary supplies, submit invoices to finance, and liaise with suppliers for maintenance needs.
• CRM Management: Oversee CRM system maintenance, including user management, data entry, customization, and configuration. Monitor system performance and suggest enhancements.
• Lead Management: Ensure all portal leads are promptly entered into the CRM system. Report any technical issues to the Line Manager.
• Reporting: Compile and send a leads report to the Sales Director and Sales Coordinator every Monday. Issue regular reports and reminders for data clean-up to agents.
• Administrative Support: Provide comprehensive administrative assistance to the Directors and sales team, including managing correspondence, filing documents, and maintaining office systems and procedures.
• Serve as Focal Point for Info and Leads Mailboxes: Act as the central contact for the company mailboxes.

As Required Tasks:

• Communications: Send reminders and announcements via WhatsApp to the Apex Capital group and handle official correspondence, including drafting letters and memos.
• Cold Calling Software Coordination: Serve as the point of contact for DooCTI cold calling software, addressing concerns with the support team and assisting agents with queries.
• CRM User Support: Provide training, guidance, and support for CRM users, including onboarding, training sessions, and resolving user inquiries.
• Basic Technical Support: Offer basic technical assistance as needed to ensure smooth operational functionality.
• Developers and Agency Agreements: Assist the supervisor in coordinating with the developer for agency agreements, renewing existing contracts, and updating our agents on their portals.

Desired Candidate Profile

• Minimum of one (1) year of experience working in Real Estate in Dubai, UAE.
• Minimum of two (2) years of experience in an administrative role.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Familiarity with Customer Relationship Management tools.
• Fluent in English (both written and spoken).
• Strong problem-solving abilities.
• Ability to manage multiple tasks efficiently.

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At Apex Capital Real Estate, our trusted experts possess over 5 decades of collective experience in Dubai's dynamic real estate market. We deliver exceptional results for our clients (500+). We are a team of 25+ sales consultants and are among the top 50 real estate brokerage firms in Dubai. We specialise in both secondary as well as primary sales and hold the Diamond Alliance by EMAAR status and a President status with Damac Properties for being the 25 top performing agencies. We are a one stop solution to all things real estate, be it Residential, Commercial, Off-Plan, Sales & Leasing or Property Management.We are seeking dynamic & energetic individuals who are eager to join the robust real estate sector and reach their full potential as property consultants & client advisors. We sharpen existing skills and help our agents sell better & faster. We provide comprehensive training to get you started and sell confidently. 3 Sales Directors full time dedicated to your continuous

APEX CAPITAL REAL ESTATE L.L.C

At Apex Capital Real Estate, our trusted experts possess over 5 decades of collective experience in Dubai's dynamic real estate market. We deliver exceptional results for our clients (500+). We are a team of 25+ sales consultants and are among the top 50 real estate brokerage firms in Dubai. We specialise in both secondary as well as primary sales and hold the Diamond Alliance by EMAAR status and a President status with Damac Properties for being the 25 top performing agencies. We are a one stop solution to all things real estate, be it Residential, Commercial, Off-Plan, Sales & Leasing or Property Management.We are seeking dynamic & energetic individuals who are eager to join the robust real estate sector and reach their full potential as property consultants & client advisors. We sharpen existing skills and help our agents sell better & faster. We provide comprehensive training to get you started and sell confidently. 3 Sales Directors full time dedicated to your continuous

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Rachel - HR

Office 1203, Control Tower Motor City, Dubai ... Dubai, UAE., Dubai, United Arab Emirates (UAE)

https://www.apexcapitaldubai.com