Office Manager

Livanova; United Arab Emirates; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is on the lookout for a proactive Office Manager to enhance daily operations and foster a positive workplace culture. This role involves overseeing administrative tasks, managing office resources, and supporting the team to ensure efficiency. The ideal candidate will bring excellent organizational skills and a knack for multitasking, while also being adept in communication and problem-solving. Join a diverse and inclusive environment where your contributions will significantly impact the team's success and the overall company culture.

Qualifications

• Proven experience as an Office Manager or similar role.
• Ability to handle sensitive information confidentially.

Responsibilities

• Provide office leadership and administrative support to the team.
• Manage day-to-day office operations to ensure a professional environment.
• Oversee monthly payroll processing in coordination with HR and Finance.

Skills

Organizational Skills

Multitasking

Communication Skills

Microsoft Office Suite

Problem-Solving

Attention to Detail

Flexibility

Compliance Knowledge

Education

Bachelor's Degree

High School Diploma

Tools

Management Tools

Job description

Join us today and make a difference in people's lives!

We are seeking a highly organized, proactive, and detail-oriented Office Manager to oversee the daily administrative operations of our office. The ideal candidate will be responsible for maintaining a smooth and efficient work environment, managing office resources, supporting staff, and contributing to a positive workplace culture.

General Responsibilities

1. Provide office leadership and administrative support to the team.
2. Perform a wide variety of administrative support activities, including handling sensitive and confidential information.
3. Manage day-to-day office operations to ensure a professional environment.
4. Coordinate administrative tasks such as scheduling, supplies, mail handling, and record-keeping.
5. Work with HR on employment contracts via the DAFZA portal, end-of-service calculations, and managing employee visas and work permits.
6. Oversee monthly payroll processing in coordination with HR and Finance.
7. Supervise administrative staff and reception as needed.
8. Serve as the primary contact for vendors, service providers, and building management.
9. Maintain office budgets, expenses, and petty cash.
10. Assist with onboarding new employees, including workstation setup and orientation.
11. Organize company events, meetings, and team-building activities.
12. Ensure compliance with health and safety regulations and company policies.
13. Manage calendars, prepare reports, and support senior management with administrative tasks.
14. Monitor office efficiency and implement improvements.

Skills and Experience

1. Proven experience as an Office Manager or similar role.
2. Excellent organizational and multitasking skills.
3. Strong communication skills, both written and verbal.
4. Proficiency in Microsoft Office Suite and other management tools.
5. Ability to handle sensitive information confidentially.
6. Problem-solving skills with attention to detail.
7. Flexibility to work a varied schedule when needed.
8. Knowledge of compliance topics.

Education

Bachelor's degree from an accredited university or college, or a high school diploma.

Valuing Different Backgrounds

LivaNova values diversity and is committed to a fair, transparent recruitment process free from discrimination based on gender, age, disability, ethnicity, or other protected categories.

Notice to Third Party Agencies

We do not accept unsolicited resumes from recruiters or agencies without a signed agreement. Submissions without such an agreement may result in no obligation or fee.

Beware of Job Scams

Be cautious of fraudulent postings or recruiters. We will never ask for fees or banking information during the application process. Verify job postings on our official careers page and ensure emails come from an @livanova.com address.