HR & Administrative Executive and Secretary - Jebel Ali Free Zone, Dubai

Paper Chase International; Sharjah; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in the paper industry is seeking an HR & Administrative Executive and Secretary for their Jebel Ali Free Zone office in Dubai. The role involves overseeing daily operations, managing staff schedules, and ensuring smooth office functions. Ideal candidates will have HR experience, strong organizational skills, and proficiency in Microsoft Office. This is a full-time, on-site position offering a chance to make a significant impact in a dynamic environment.

Qualifications

• Experience in HR and office administration is required.
• Strong verbal and written communication skills in English.

Responsibilities

• Manage labor and visa processes, including renewals and new applications.
• Maintain accurate and up-to-date employee records.

Skills

Organizational Skills

Communication

Tools

Microsoft Office Suite

SAP

Job description

Job Opportunity : HR & Administrative Executive and Secretary – Jebel Ali Free Zone, Dubai

About the Role : We are seeking a highly skilled and detail-oriented HR & Administrative Executive and Secretary to join our team in the Jebel Ali Free Zone, Dubai, UAE. This is a full-time, on-site role where you will oversee daily office operations, including managing staff schedules, coordinating meetings, handling attendance and billing, and supporting overall office administration.

Key Responsibilities :

1. Manage labor and visa processes, including renewals and new applications.
2. Process employee requests such as leave, leave salary, airfare, loans, etc.
3. Maintain accurate and up-to-date employee records (both physical and digital).
4. Administer various insurance programs, including medical group insurance, workmen compensation, vehicle insurance, PAR, PLL, money, and fidelity coverage.
5. Ensure smooth coordination of daily office functions, acting as a key point of contact for internal and external stakeholders.

Key Qualifications :

1. Experience in HR and office administration is required.
2. Exceptional organizational skills with a keen attention to detail.
3. Proficiency in Microsoft Office Suite and familiarity with SAP or other HR and administrative software.
4. Strong verbal and written communication skills in English.
5. Ability to effectively manage multiple priorities and meet tight deadlines.
6. Prior experience in the paper and/or recycling industry is a strong advantage but not mandatory.
7. A proven ability to thrive in a fast-paced, high-pressure work environment.

Why Join Us : This is a fantastic opportunity for experienced HR professionals who are looking to make an impact in a dynamic industry. If you meet the qualifications and are ready to take on a key role in our organization, we want to hear from you.

Location : Jebel Ali Free Zone, Dubai, UAE (on-site only)