Executive Assistant

Caliberly - Recruitment Agency; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An innovative recruitment agency is seeking a highly organized Executive Assistant to support the General Manager in a dynamic luxury retail environment. This role involves managing administrative tasks, overseeing sales administration, and providing all-around support to ensure smooth operations. The ideal candidate will thrive in a fast-paced setting, demonstrating exceptional communication and multitasking skills. With an emphasis on attention to detail and a proactive approach, this position offers a unique opportunity to contribute to a vibrant team. If you are ready to take on diverse challenges and make a significant impact, this role is perfect for you.

Qualifications

• Proven experience as an executive assistant, preferably in luxury retail.
• Exceptional organizational skills with a proactive mindset.

Responsibilities

• Handle daily administrative duties and maintain calendars.
• Oversee order preparation and track inventory levels.
• Assist with event planning and marketing activities.

Skills

Organizational Skills

Communication Skills

Multitasking

Problem Solving

Attention to Detail

Education

Experience in Administrative Role

Proficiency in Office Software

Tools

Microsoft Office

Google Suite

Odoo Software

Job description

Job Position: Executive Assistant to GM

Job Location: Jebel Ali, Dubai

Salary: AED 8,000 - 13,000 + Benefits as per UAE Law

Working days: 5 days (sometimes Sundays)

Industry Preference: Luxury Retail or Retail is preferred

Qualifications

• Proven experience in an administrative or executive assistant role, preferably in luxury retail or retail

• Exceptional organizational skills and attention to detail.

• Proficiency in office software (e.g., Microsoft Office, Google Suite) a inventory management tools. (Knowledge of Odoo software is a plus)

• Strong communication skills in English

• Ability to multitask and prioritize tasks in a fast-paced environment.

• A proactive mindset, with the ability to anticipate needs and solve problems independently

Responsibilities

1. Administrative Support:

• Handle daily administrative duties, including email correspondence, scheduling meetings, and maintaining calendars.

• Organize and maintain files, records, and documentation to ensure accessibility and accuracy.

• Assist in preparing reports, presentations, and other materials as needed.

• Coordinate with suppliers, partners, and internal teams to streamline communication.

2. Sales administration and Management:

• Oversee the preparation and packaging of orders with precision and attention to detail, ensuring the highest quality standards.

• Track inventory levels and coordinate with the production team to avoid shortages.

• Process and manage shipping logistics, ensuring timely delivery to clients.

• Address any issues related to orders, including returns or customer inquiries.

3. All-Around Support:

• Act as the primary support for various ad-hoc tasks, ensuring the founder’s and team’s needs are met.

• Assist with event planning, brand promotions, and marketing activities when required.

• Perform errands, both professional and personal, to support smooth operations.

• Manage and resolve unforeseen challenges with creativity and professionalism.