Receptionist – Business Centre

Reporting to: Business Center Manager
The Receptionist/PA is representing the company to clients and partners, therefore responsible for the company image and also ensures the smooth run of the office. The Receptionist/PA will provide administrative support and will be trusted with confidential material and be relied upon by Managers/HQ/CEO to ensure that everything they need is in place.

Responsibilities:

1. Our guests are our value and our business – Customer Relations are always under priority if personnel or via phone conversations
2. Performs general administrative duties
3. May assist other administrative staff with overflow work including:
1. Word, Excel, Outlook, PowerPoint, Masterkey processing
2. Internet research tasks
3. Cleanliness of the Lobby area
4. Social coffee room and stock of the needs on a daily basis
5. Supervise office drivers to ensure a perfect service
6. Responsible for petty cash
7. Taking care of P.O. Box, hotline and coordination with TNT, Post, etc.
8. Screening telephone calls, enquiries and requests to handle them when appropriate
9. Organizing and maintaining diaries and making appointments, report of missed calls, missed visits, etc.
10. Dealing with daily correspondence and writing letters, taking dictation and minutes of meetings, emails, faxes and post
11. Organizing and attending meetings and ensuring the Manager is well prepared for meetings
12. Producing documents, briefing papers, reports and presentations

General Experience:

1. Good organization skills
2. Good verbal and written communication skills in English
3. Good attention to details
4. Possesses strong ability for multitasking
5. Demonstrates the ability to manage their time effectively
6. Be able to operate under pressure and meet deadlines
7. A strong personality who is open minded and loves to be in contact with clients from different cultures
8. Willing to learn and be led by the Business Center Manager
9. Able to work in a team
10. Willing to work under a reporting system

Education and Experience:

1. 3-5 years in a similar position
2. Good educational background