Executive Assistant

PwC; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a Senior Executive Assistant to provide high-level administrative support to senior executives. This role is crucial for maintaining smooth operations and effective communication within the organization. The successful candidate will manage schedules, coordinate meetings, and handle confidential information with discretion. If you possess strong organizational skills and thrive in a dynamic environment, this opportunity offers a chance to contribute to a leading firm while developing your career in a supportive atmosphere.

Qualifications

• Proficiency in managing schedules and handling confidential information.
• Strong organizational skills and ability to maintain effective communication.

Responsibilities

• Manage executives' diaries and coordinate meetings efficiently.
• Handle calls and emails, ensuring timely communication.

Skills

Administrative Support

Calendar Management

Communication Skills

Confidentiality

Organization Skills

Job description

Line of Service
Internal Firm Services

Industry/Sector
Not Applicable

Specialism
IFS - Internal Firm Services - Other

Management Level
Senior Associate

Job Description & Summary
At PwC, our people in business services and support focus on providing efficient and effective administrative support to enable smooth operations within the organization. This includes managing schedules, coordinating meetings, and handling confidential information.

Those working as assistants and office support at PwC will provide high-level administrative support to senior executives, including managing their schedules, coordinating meetings, and handling confidential information. You will play a crucial role in maintaining smooth operations and effective communication within the organization.

Senior Executive Assistant duties and responsibilities:

• Diary Management

• Extensive management of online diaries, booking appointments, and arranging meetings, with updates as required.
• Ensuring Executives arrive at meetings on time with appropriate documentation.
• Acting as backup in managing other Executives' and Principals' diaries when their EAs are unavailable.

• Call Management

• Handling and screening calls for Executives.
• Taking and passing messages to Executives in a timely manner.

• Email Management

• Monitoring Executives' email inboxes when they are out of the office or in meetings and taking action as necessary.

• Client Relationships

• Maintaining and building good working relationships with Executives' clients and their assistants via phone and email communication.
• Assisting other EAs during busy periods.

Internal Process

• Proactive planning for meetings and follow-up actions (documents, papers needed).
• Organizing local internal and external meetings, including catering and IT requirements.
• Meeting and greeting visitors.
• Partner and Executive general admin.
• Proofreading and finalizing documents such as presentations, proposals, and letters.
• General filing.
• Keeping Executives' contacts databases and business card storage up to date.

Learning and Growth

• Exercise confidentiality, discretion, and personal sensitivity in all aspects of the role.
• Comply with PwC policies and procedures.
• Build a network of strong working relationships both internally and externally.
• Assist with the organization of PwC events, including dinners and outside events.
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed.

Required Skills

Proficiency in administrative support, calendar management, communication, confidentiality, and organization skills are essential. Additional skills include handling confidential information, proofreading, event organization, and building relationships.

Optional Skills

Accepting Feedback, Active Listening, Agile Database Administration, Business Process Improvement, Change Management, Clerical Support, Collaboration, Communication Management, Customer Relationship Management, Data Entry, Research, Confidential Information Handling, Records Management, Creativity, Credentialing Database, Customer Service, Deployment Coordination, and more.

Desired Languages

Not specified.

Travel Requirements

Not specified.

Available for Work Visa Sponsorship?

Not specified.

Government Clearance Required?

Not specified.

Job Posting End Date
May 30, 2025