Executive Assistant- Arabic Speaker

Antal International; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the catering and facilities management sector in Abu Dhabi is seeking an experienced Executive Assistant (Arabic Speaker) to provide comprehensive support to C-level executives. The role involves managing schedules, coordinating meetings, and ensuring efficient office operations. Candidates should possess significant experience in a similar role, a Bachelor's degree, and be fluent in Arabic and English.

Qualifications

• 5-10+ years of experience as an Executive Assistant supporting C-suite executives.
• Bachelor's degree in Business Administration or related field.
• Native Arabic speaker with strong English proficiency.

Responsibilities

• Manage CEO’s calendar and correspondence efficiently.
• Coordinate meetings and travel arrangements for the CEO.
• Oversee daily operations of the CEO’s office.

Skills

Communication

Time Management

Discretion

Education

Bachelor's degree in Business Administration

Job description

Our client is a well-established leader with over 20 years of success in the catering, facilities management, and food services sector in Abu Dhabi. They are currently seeking an experienced Executive Assistant (Arabic Speaker) to support their C-level executives. Must be willing to work on-site at the KEZAD location.

Salary- 15,000- 20,000 AED

Main Accountabilities

1. Administrative Support

• Efficiently manage the CEO’s calendar, including scheduling meetings, appointments, and reminders.
• Handle all forms of correspondence—emails, phone calls, and messages—promptly and professionally.
• Prepare high-quality reports, presentations, briefing materials, and other documentation as required.

2. Meeting and Travel Arrangements

• Coordinate internal and external meetings, including agenda preparation, logistics, and accurate minute-taking.
• Plan and manage comprehensive travel arrangements for the CEO and VIP visitors, including flights, accommodations, and itineraries.

3. Office Management

• Serve as the primary liaison between the CEO and internal/external stakeholders to ensure clear communication and coordination.
• Monitor and manage the CEO’s office budget, including processing and tracking expense reports.
• Oversee the day-to-day operations of the CEO’s office to ensure efficiency and effectiveness.

4. Confidentiality and Professionalism

• Handle all sensitive and confidential information with the highest level of discretion and integrity.
• Represent the CEO in a professional and polished manner across all internal and external engagements.

5. Strategic Assistance

• Support the CEO in project management activities, including tracking progress and following up on key action items and deadlines.
• Conduct research and compile data to support strategic decision-making and planning.

Requirements

• Experience: Minimum of 5–10+ years of proven experience in a similar Executive Assistant or EA role, supporting C-suite executives, preferably within the UAE.
• Education: Must hold a Bachelor’s degree in Business Administration, Management, or a related field.
• Language: Native Arabic speaker with strong proficiency in English (written and spoken) is preferred.
• Gender Preference: Female candidates are preferred, in line with cultural and organizational alignment.