Executive Office Manager

Ayedh Dejem Group; United Arab Emirates; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in real estate development is seeking an Office Manager to provide high-level administrative support to C-Level executives. The role involves managing office operations, assisting with executive tasks, and maintaining client relations. Ideal candidates will have strong organizational skills, proficiency in both Arabic and English, and a background in business administration or related fields. Immediate joiners are preferred.

Qualifications

• Minimum 3 years of experience in office management or executive assistance.
• Experience in real estate is a plus.

Responsibilities

• Manage daily office operations and executive schedules.
• Assist in managing appointments and client meetings.
• Handle communications and prepare for board meetings.

Skills

Organizational Skills

Communication

Problem-Solving

Multitasking

Education

Bachelor's degree in Business Administration

Bachelor's degree in Accounting

Bachelor's degree in Real Estate

Tools

Microsoft Office Suite

Real Estate Management Software

CRM Systems

Job description

Ayedh Dejem Group (ADG) is a vertically integrated international corporation specializing in real estate development, construction, hospitality, malls, charity programs, and asset management. We are committed to developing projects that impact the lives of our clients and their communities and to providing sustainable solutions that embody a contemporary interpretation of the Arabic affinity for nature. We have strong roots in the UAE and KSA and manage assets across Turkey, Egypt, the UK, and other countries.

Job Purpose:

Office Manager to C-Level Executives will provide high-level administrative support to senior leadership while ensuring the smooth operation of the office. This role involves overseeing daily office functions, managing schedules, and assisting with executive-level tasks.

Key Roles & Responsibilities:

Office Operations:

• Manage daily office operations, including scheduling, correspondence, and maintaining an organized, clean, and stocked office.
• Oversee office supplies, equipment, and IT systems.
• Organize and coordinate office events, meetings, and travel arrangements.
• Maintain the office appearance and foster a positive work environment.
• Serve as the first point of contact for visitors, vendors, and clients.
• Manage office systems, databases, and filing.
• Coordinate office budgets and expenses, ensuring cost-effectiveness.

Administrative Support:

• Assist in managing appointments and client meetings.
• Handle communications professionally and promptly.
• Draft, proofread, and edit correspondence and documents for executives.
• Conduct research and compile data for decision-making.
• Prepare for board meetings, including gathering materials and taking minutes.
• Manage and maintain executive documents and systems.
• Perform ad hoc administrative tasks as needed.

Client Relations:

• Act as a point of contact for clients, vendors, and stakeholders.
• Assist with client inquiries, providing timely and accurate information.

Financial & Document Management:

• Manage financial records, invoicing, payments, and office budgeting.
• Ensure confidentiality and compliance with industry standards.
• Organize documents related to contracts, leases, and transactions.
• Maintain proper filing systems for property transactions and legal documents.

Education Qualifications and Work Experience

• Bachelor's degree in Business Administration, Accounting, Real Estate, or related field preferred.
• Minimum 3 years of experience in office management, administrative support, or executive assistance; experience in real estate is a plus.

Required Skills & Attributes

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and real estate management software.
• Knowledge of CRM systems, document management, and scheduling tools.
• Attention to detail and responsibility.
• Ability to prioritize in a fast-paced environment.
• Problem-solving and critical thinking skills.
• Proficiency in Arabic and English communication skills.

*Candidates who can join immediately are preferred.