Executive Assistant

Boehringer Ingelheim; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Executive Assistant for a 6-month contract. This role involves supporting the General Manager and the Management Team, ensuring efficient operations through effective coordination and project management. Your responsibilities will include organizing meetings, managing travel, and providing ad hoc assistance to leadership. The ideal candidate will possess strong communication skills, a results-oriented mindset, and the ability to adapt to changing environments. This opportunity offers a chance to contribute meaningfully to a dynamic team in a reputable organization.

Qualifications

• 2+ years in a similar role as an Executive Assistant.
• Ability to understand business and employee needs.

Responsibilities

• Support the General Manager and Management Team with organizational tasks.
• Coordinate meetings, travel, and documentation for management meetings.

Skills

Interpersonal Skills

Communication Skills

Project Leadership

Flexibility

Education

Bachelor's Degree

Tools

MS Office

Online Tools

Job description

THE POSITION

We are looking for an Executive Assistant for a period of 6 months. This position will be responsible for supporting and providing assistance to the General Manager and the Management Team. Key responsibilities include carrying out secretarial, organizational, and project-based tasks, as well as coordinating activities across all functions to ensure efficient execution. This position reports to the General Manager/Head of Human Pharma NEUAE (Near East & UAE Operating Unit).

Tasks & Responsibilities:

• Personal Assistant to the General Manager and ad hoc assistance to the Leadership Team (LT)
• Coordination of meetings, travels, and general assistance as required
• Planning, coordination, and documentation of management meetings, including follow-up
• Ensure efficient team management through coaching and task coordination aligned with business expectations
• Organization of meetings/events and ad hoc assistance to the LT as needed

Requirements:

• Bachelor's degree
• 2+ years in a similar role
• Ability to understand business and employee needs
• Flexibility and agility to manage organizational changes and pursue continuous improvements
• Proficiency in MS-Office and openness to online tools
• Results-oriented with project leadership skills
• Excellent interpersonal and communication skills
• Open-mindedness and ability to build and maintain relationships

What’s Next?

We look forward to receiving your application. If your profile matches our needs, we will invite you for a screening interview.