Personal Assistant – COO’s Office

Protectol Health; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading pharmaceutical company is seeking a dynamic Personal Assistant to support the COO in managing operations and strategic initiatives. The ideal candidate will possess strong organizational and IT skills, ensuring effective coordination and execution of business priorities. This role involves managing schedules, drafting correspondence, and facilitating collaboration across departments. If you are proactive and tech-savvy, this is an excellent opportunity to contribute to a fast-paced environment.

Qualifications

• Strong administrative and operational skills required.
• Experience in managing calendars and travel arrangements.

Responsibilities

• Manage COO’s calendar and act as primary contact.
• Draft and manage correspondence and reports.
• Support COO in tracking strategic goals and KPIs.

Skills

Organizational Skills

IT Acumen

Proactivity

Tools

ERP Systems

Business Management Tools

Job description

We are seeking a highly organized, tech-savvy, and proactive Personal Assistant to support the Chief Operating Officer (COO) in managing day-to-day operations, strategic initiatives, and cross-functional coordination. This role requires a dynamic individual with strong administrative, operational, and IT acumen to ensure smooth execution of business priorities within a fast-paced pharmaceutical environment.

Job Description

• Manage the COO’s calendar, appointments, meetings, and travel arrangements. Act as the primary point of contact between the COO’s office and internal/external stakeholders.
• Draft, review, and manage correspondence, presentations, reports, and documentation.
• Support COO in overseeing operational activities across departments and liaise with functional heads to ensure timely execution of projects and deliverables.
• Assist COO in tracking strategic goals, KPIs, and business initiatives and conduct research and provide analytical insights to support decision-making.
• Support internal alignment and ensure follow-through on cross-departmental initiatives led by the COO
• Maintain confidentiality of sensitive business information and strategic projects
• Assist in compiling business dashboards, weekly/monthly performance updates, and executive summaries.
• Identify inefficiencies in daily workflows and recommend tools or practices for enhanced productivity.
• Facilitate collaboration with IT teams for smooth functioning of software, hardware, and digital infrastructure.
• Assist in the planning, evaluation, and implementation of new software systems including ERP and business management tool
• Serve as liaison between the COO’s office and software providers for ongoing updates, troubleshooting, and upgrades.