Administrative Assistant / Secretary

ESAT; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Abu Dhabi is seeking an Administrative Assistant / Secretary to provide comprehensive support to the Production Department. The ideal candidate will have a Bachelor's degree in Business Administration and at least 3 years of relevant experience. Responsibilities include managing office communications, scheduling appointments, and coordinating meetings. Excellent English skills and a professional appearance are essential.

Qualifications

• Minimum of 3 years experience in relevant fields.
• Experience in HR, Document Control, Sales, Purchase, Inventory, Payroll, and Admin.
• Experience with certifications like ISO is an advantage.

Responsibilities

• Provide comprehensive administrative support to ensure smooth operation of the Production Department.
• Manage office communications and oversee reception area.
• Plan and coordinate office activities and operations for professional conferences.

Skills

Excellent English speaking

Excellent English writing

Excellent English reading

Presentable appearance

Education

Bachelor of Business Administration (Management)

Job description

Administrative Assistant / Secretary ESAT

Qualifications:

• Bachelor of Business Administration (Management)
• Any Nationality
• Minimum of 3 years experience in relevant fields
• Experience in HR, Document Control, Sales, Purchase, Inventory, Payroll, and Admin
• Excellent English speaking, writing, and reading skills
• Presentable appearance (professional look) with a recent photo
• Experience with certifications like ISO is an advantage
• Knowledge of Accounting is an advantage

Job Details:

Location: Abu Dhabi

Vacancy: 1

Responsibilities:

1. Provide comprehensive administrative support to ensure the smooth operation of the Production Department under the Managing Director/CEO.
2. Perform secretarial duties including filing, typing, correspondence, and other administrative tasks as assigned.
3. Manage office communications, including receiving and distributing correspondence and maintaining proper documentation.
4. Oversee reception area, handle telephone inquiries, maintain call logs, and prioritize matters for the administration and executives.
5. Support staff with project-based tasks and contribute to team efforts.
6. Plan and coordinate office activities and operations for professional conferences.
7. Manage calendars, schedule appointments, and book conference calls, rooms, couriers, and hotels.
8. Arrange and coordinate meetings, prepare agendas, and organize related logistics.
9. Arrange travel for staff as needed.
10. Maintain and organize all documents for easy access (electronic and manual).
11. Liaise with suppliers and clients regarding inquiries, quotations, payments, and order updates.
12. Assist in preparing regular reports and maintaining office procedures and policies.
13. Manage office supplies, monitor inventory levels, and handle procurement.
14. Maintain office equipment through preventive maintenance and troubleshooting.
15. Familiarity with office management procedures and basic accounting principles.
16. Perform other related tasks as assigned.

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