Executive Assistant & Administrative Officer

Regent International School; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading school in Dubai is seeking an Executive Assistant to support the Senior Leadership Team. The role involves managing schedules, organizing meetings, and providing administrative support. Ideal candidates will have strong organizational skills and experience in a dynamic environment.

Qualifications

• Minimum of 5 years of professional administrative experience.
• Experience in the education sector in the UAE preferred.

Responsibilities

• Support the Senior Leadership Team and manage day-to-day operations.
• Organize and maintain diaries, appointments, and meetings.
• Assist in budget management and financial record-keeping.

Skills

Communication

Organizational Skills

Interpersonal Skills

Multi-tasking

Education

Graduate in any discipline

Tools

Word

Excel

PowerPoint

Job description

Job Purpose:
The Executive Assistant will have a broad set of responsibilities that range from supporting the Senior Leadership Team, to supporting the day-to-day operations of the larger School Leadership team. This position requires exceptional organizational skills, attention to detail, and the ability to multitask and prioritize tasks efficiently.
• Devising and maintaining office systems, including data management and filing;
• Take notes at meetings or provide general assistance during presentations.
• Screening telephone calls, enquirers and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of Seniority.
• Organizing and maintaining diaries and making appointments.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the SLT.
• Organizing and attending meetings and taking dictation and minutes; - Organising and facilitating meetings, workshops, and events involving the secondary schools' leadership team, ensuring accurate filing and distribution of meeting minutes.
• Identify, prepare, and compile necessary materials to ensure the SLT has the appropriate information for meetings, reports, presentations, and special projects.
• Responsible for organizing and maintaining the SLT s diary, managing e-mail, school communications, distributing minutes, organizing school events, and a range of further administrative responsibilities as required.
• Ensure necessary records are maintained that can readily provide current, accurate and accessible information
• Provide coordination support to the Senior Management Team and academic staff
• Assist in budget management and financial record-keeping, tracking expenses, reconciling accounts, and processing purchase orders as needed.
• Own and improve existing processes that support the School Leadership team; and
• Support the SLT members with various ad-hoc projects and other administrative duties as needed.
Job Specification:
We will be excited to hear from you if you...
• Are a Graduate in any discipline, preferably Business Administration with a minimum of 5 years of professional administrative experience working effectively in a dynamic and in a cross-functional environment.
• Experience in a school or an education sector in the UAE is preferred but not essential.
• An excellent communicator, both written and verbal, and have experience building interpersonal relationships with diverse audiences.
• Ability to effectively communicate information and ideas in written and verbal format, and build and maintain relationships.
• Good technical understanding and should be able to grasp, understand & use various software & tools
• Ability to work effectively in a cross-functional team environment.
• Ability to manage and prioritize multiple projects and tasks simultaneously.
• Experience in writing business correspondence
• Strong computer skills with demonstrated proficiency in Word, Excel, PowerPoint etc.
• Ability to take initiative to manage workflow and priorities
• Excellent organizational skills and multi-tasking ability
• Excellent interpersonal skills with the ability to work effectively with all levels of staff and management
• Sound judgment and ability to maintain confidentiality.
• This is a local contract with no benefits.

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