Office Assistant

TALENTMATE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking a highly organized Office Assistant to join their dynamic team. The ideal candidate will support office operations, manage documentation, and coordinate communication across departments. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Qualifications

• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Previous administrative experience preferred but not mandatory.

Responsibilities

• Manage and maintain office documentation, including filing and data management.
• Coordinate communication between departments and handle incoming calls.
• Assist in scheduling meetings and maintaining office supplies inventory.

Skills

Organizational skills

Multitasking

Communication

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and efficient Office Assistant to join our dynamic team. The ideal candidate will possess excellent communication skills and a keen attention to detail. The Office Assistant will be responsible for ensuring that our office operations run smoothly and efficiently, providing support to both management and staff. This role requires a proactive individual who is capable of multitasking and adapting to a fast-paced environment. You will be the backbone of the administrative function, handling a variety of tasks that ensure our office remains productive and well-organized. If you are a self-starter who thrives in an administrative supporting role and is eager to contribute to the success of a growing company, we want to hear from you.

Key Responsibilities

1. Manage and maintain office documentation, including filing and data management.
2. Coordinate communication between departments, ensuring clear and effective information flow.
3. Handle incoming calls and emails, directing inquiries to the appropriate parties.
4. Assist in the scheduling and coordination of meetings, including booking venues.
5. Prepare meeting materials, agendas, and distribute minutes to relevant stakeholders.
6. Maintain office supplies inventory and place orders when necessary to avoid shortages.
7. Support the management of office equipment, ensuring that devices are functioning properly.
8. Assist with basic bookkeeping tasks, including data entry and expense tracking.
9. Provide administrative support to various departments as needed and as assigned.
10. Help organize and facilitate corporate events, contributing to a positive workplace culture.
11. Support with the onboarding process for new employees, including preparation of materials.
12. Collaborate with the team to develop efficient office processes and procedures.

Qualifications Needed

1. High school diploma or equivalent; higher education preferred but not mandatory.
2. Proficiency in Microsoft Office Suite and common office software applications.
3. Previous administrative experience is preferred but not mandatory for the right candidate.
4. Strong organizational and multitasking abilities with an eye for detail.
5. Excellent written and verbal communication skills to liaise effectively with stakeholders.