Admin Assistant, PA to Head of School

Taaleem; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading company in Dubai is seeking an Admin Assistant / PA to the Head of School. The role involves managing the Head's diary, welcoming visitors, and handling administrative tasks. The ideal candidate should have excellent English skills and at least 2 years of relevant experience. Join a dynamic environment where you can make a difference in school operations.

Qualifications

• Minimum of 2 years experience in a similar role.
• Good general education appropriate to the role.

Responsibilities

• Welcome visitors and register them following procedures.
• Assist in managing the Head of School's diary and online calendar.
• Prepare weekly attendance reports and communicate lateness.

Skills

English

Customer Service

Multitasking

Education

Bachelor of Business Administration

Job description

Bachelor of Business Administration (Management)

Nationality: Any Nationality

Vacancy: 1 Vacancy

Job Location: Dubai, United Arab Emirates

Experience: 2 to 5 years

Graduate: Yes

Job Function: Administration / Commercial Operations, Secretary / Front Office

Skillset: Excellent command of the English language, both written and verbal

Preferred Jobseekers: Jobseekers from any country

Job Title:

Admin Assistant / PA to Head of School

Key Accountabilities:

1. Welcome visitors to the school and register them, following student protection procedures.
2. Respond to telephone/email enquiries from parents and the public.
3. Assist in managing the Head of Schools' diary and online calendar.
4. Assist with all administrative duties such as photocopying, filing, etc.
5. Assist with the coordination of afterschool activities and clubs.
6. Understand data protection and confidentiality.
7. Create and distribute the school's daily briefing.
8. Work to deadlines calmly and confidently when under pressure.
9. Assist with school events such as Parent Open Days and Performances.
10. Handle emergency procedures like fire drills and lockdowns.
11. Assist the Head of School with administrative tasks.
12. Perform desk duties including calling parents for absentees and handling enquiries.
13. Manage early pick-up and sick children sign-out.
14. Prepare weekly attendance reports and communicate lateness to parents.
15. File and manage documents related to absences, leave, and lateness.
16. Liaise with teachers, SLT, administration, Admissions, facilities, and management daily.

Skills & Requirements:

• Good general education appropriate to the role.
• Minimum of 2 years experience in a similar role.
• Excellent command of English, both written and verbal.
• Understanding of reception/PA tasks with strong customer service skills.
• Ability to multitask and support management with administrative duties.
• Ability to build personal relationships.

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