Analyst Project Management Office

Analyst Project Management Office

Job Description:

Job Objective

Take overall responsibility for a limited number of small to medium sized projects and provide support to the PMO team. Assist the PMO manager in fulfilling tasks in support of the PMO mandate. Shadow and train with the PMO team to enhance and build project management knowledge base. Perform quality control checks with project managers and administer the PPM tool. Assist the PMO Director and Manager in fulfilling any necessary tasks required.

Key Accountabilities

General Responsibilities

Direct Project Management

• Manage and deliver projects according to the agreed scope and deliverables.
• Oversee management of activities of the project teams to ensure deliverables are being completed to defined expectations.
• Maintain frequent and detailed communication with all members of the team to ensure clarity at all times.
• Proactively manage foreseen project risks and mitigate issues as they arise, implementing corrective actions.
• Support the project managers by taking on supervised support tasks on larger projects, as and when necessary.
• Manage project administration tasks. Create and maintain project plan via PPM tool.
• Undertake any other project management duties as and when required.

Guidance

• Work with PMO to provide subject matter expertise, advice, and share knowledge with the team members to support their overall development.
• Follow PMO Department policies, procedures, and controls covering all areas of assigned job responsibilities to ensure all relevant procedural/legislative requirements are fulfilled while delivering a quality, cost-effective service.
• Continuously identify improvements related to job-specific responsibilities.
• Attend training sessions to build PM knowledge and experience.

Job Specific Responsibilities

Demand Management

• Provide PMO with required information for executing the Demand Management Process.
• Update project-related templates for PMO review and approval as part of the project intake process.

Resource Management

• Work with PMO to establish a consolidated Resource Requirements Plan across projects in the PPM tool.
• Support PMO governance to establish effective stakeholder alignment.
• Effectively track project risks, issues, and commitments and escalate as required.

Project Reporting Management

• Provide weekly reporting on project status to PMO highlighting key updates, escalations, risks, and issues.

Quality Management

• Support PMO in conducting project quality reviews for new and ongoing projects.
• Undertake compliance checks on projects' adherence to PMO standards/methodologies.

Document Management

• Ensure documentation is created and updated as per the agreed list of project deliverables.
• Ensure documents are stored in the document repository as required.
• Establish monitoring of Document Management and provide regular updates to Manager, Director & CTSO.
• Maintain an effective document management and control process.
• Work with project team to identify and review dependencies, escalating to the Manager/Director where required.

Benefit Realization

• Provide support in producing reports and dashboards to management for benefits realization tracking.

Departmental Responsibility

• This position may be assigned to perform any additional tasks or related duties as required by the Line Manager and in line with business requirements.

Qualifications and Experience

• Bachelor's degree or equivalent in Business, Operations Management, Finance, or equivalent.
• Competence in IT, particularly in standard project management tools such as MS Project, PowerPoint, and Excel.
• Ability to work under pressure and complete projects within a set duration and budget.
• Good knowledge of project management methodologies including Agile is preferable.
• Ability to learn quickly in a dynamic fast-paced environment.
• Fluent in English - communicating and writing.
• Excellent communication skills, confident in dealing with stakeholders.
• Proactive, self-driven approach.
• High attention to detail.
• Superior analytical thinking and problem-solving abilities.
• Willingness to work with experienced resources to enhance PMO knowledge.

Required Skills:

Working Experience, Project Teams, Resource Management, Clarity, PowerPoint, Quality Management, Business Operations, Templates, Operations Management, Corrective Actions, Checks, Business Requirements, Demand, Deliverables, Continuous Improvement, Problem Solving, Quality Control, Writing, Pressure, Administration, Documentation, Finance, Project Management, Business Communication, Training, Management.