HR Admin & Office Manager

Stealth B2B SaaS Company; United Arab Emirates; On-site; AED 60,000 - 80,000; Full time

Job summary

A rapidly expanding global holding company is seeking an HR Admin & Office Manager to handle HR responsibilities and office management tasks. The role involves preparing documentation, managing employee records, and ensuring a supportive work environment. The ideal candidate has 4+ years of experience in HR administration or office management, preferably in a SaaS or tech company.

Qualifications

• 4+ years in HR administration or office management.
• Experience in a SaaS or tech company is a plus.

Responsibilities

• Prepare offer letters and manage employee records.
• Oversee office supplies and coordinate team events.
• Act as the go-to person for HR inquiries.

Skills

Organizational Skills

Multitasking

HR Processes

Labor Laws

Visa Regulations

HR Tools/Software

Microsoft Office

Google Workspace

Job description

About Us:

We are a rapidly expanding global holding company acquiring and scaling B2B software companies worldwide, with a strong focus on the US and Europe. We are looking for an HR Admin & Office Manager as we enter the next chapter in our growth journey.

Role Overview:

As the HR Admin & Office Manager, you'll handle key administrative HR responsibilities and oversee office management tasks to ensure our team thrives in a supportive, efficient, and well-organized environment.

Key Responsibilities:

HR Administration

• Prepare and manage offer letters, employment contracts, and onboarding documentation.
• Handle employee visa applications, renewals, and compliance with local regulations.
• Maintain and update employee records, including personal information, contracts, and certifications.
• Manage vacation tracking, leave balances, and attendance records.
• Coordinate employee benefits enrollment and administration.
• Assist with payroll preparation by providing relevant data (e.g., absences, bonuses, leaves).

Office Management

• Manage office supplies, equipment, and inventory to ensure a smooth workflow.
• Liaise with vendors and service providers to maintain office operations.
• Oversee health and safety compliance and maintain a clean, organized office environment.
• Coordinate travel arrangements and accommodations for team members.
• Plan and organize team events, meetings, and celebrations.

Cross-Functional Support

• Act as the go-to person for employee inquiries related to HR and office operations.
• Collaborate with finance and leadership teams to support operational goals.
• Assist in drafting and implementing company policies and procedures.

What We're Looking For:

• Experience: 4+ years in HR administration, office management, or a similar role. Experience in a SaaS or tech company is a plus.

Skills:

• Excellent organizational and multitasking abilities.
• Strong knowledge of HR processes, labor laws, and visa regulations.
• Proficiency in HR tools/software and Microsoft Office or Google Workspace.