Sales Administrator

Homeland Realty Real Estate; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A dynamic real estate firm in Dubai seeks a detail-oriented Sales Administrator to support the sales team. The ideal candidate will manage documentation, client communication, and ensure smooth operations. Proficiency in CRM systems and excellent communication skills are essential for this role.

Qualifications

• 2-4 years in a sales administrative role, preferably in real estate.
• Familiarity with DLD regulations and real estate documentation.

Responsibilities

• Provide full administrative support to the sales team.
• Maintain and update property listings across portals.
• Coordinate property viewings and document submissions.

Skills

Communication

Organization

Proactivity

Customer Focus

Education

Bachelor of Commerce

Bachelor of Business Administration

Tools

CRM systems

MS Office Suite

Real estate listing portals

Job description

Bachelor of Commerce, Bachelor of Business Administration

Nationality

Any Nationality

Female

Vacancy

1 Vacancy

Job Description

We are seeking a dynamic and detail-oriented Sales Administrator to join our growing real estate team. The ideal candidate will play a pivotal role in supporting the sales team, managing documentation and client communication, ensuring smooth back-office operations, and delivering exceptional front-desk service. If you’re organized, proactive, tech-savvy, and love keeping things running seamlessly while juggling multiple priorities, we’d love to meet you.

• Provide full administrative support to the sales team, including preparing and processing sales and leasing agreements, MOU, Form A/B, and other documentation in line with DLD regulations.
• Maintain and update property listings across portals and internal databases.
• Track leads, follow-ups, and deal progress in the CRM system, ensuring accurate data entry and status updates.
• Assist in compiling comparative market analyses (CMAs), client proposals, and presentations.
• Liaise with clients, agents, and developers to coordinate property viewings, document submissions, and transaction milestones.
• Ensure all legal and compliance documentation is prepared and archived correctly (Title Deeds, POAs, NOCs, Ejari, etc.).
• Coordinate with marketing to ensure properties are correctly listed and promoted.
• Serve as the first point of contact for all visitors and clients, delivering a warm, professional welcome.
• Answer and route incoming phone calls, emails, and inquiries efficiently.
• Manage meeting room bookings and ensure reception and common areas are tidy and presentable at all times.
• Handle courier deliveries, incoming/outgoing mail, and company correspondence.
• Provide general office support and assist in administrative tasks as needed.

Desired Candidate Profile

• Experience: 2–4 years in a sales administrative role, preferably within the real estate industry in the UAE.
• Knowledge: Familiarity with DLD regulations, RERA forms, and end-to-end real estate transaction documentation.
• Technical Skills: Proficiency in CRM systems (e.g., PropSpace, Salesforce), MS Office Suite, and real estate listing portals (Bayut, Dubizzle, Property Finder).
• Communication: Excellent written and verbal communication skills in English. Additional languages (Urdu, Hindi, Arabic) are a plus.
• Soft Skills: Highly organized, detail-oriented, proactive, and able to handle multiple tasks under pressure with a positive attitude.
• Customer Focus: Professional demeanor with a client-first mindset, comfortable interacting with high-net-worth individuals and corporate clients.

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Founded by Mr. Hamed Ghelichkhani, a well-known real estate professional in Dubai since 2003 with over 15 years experience in Dubai Real Estate and winner of multiple Real Estate awards, Homeland Realty aims to add value to the industry by providing quality services and qualified projects and properties to the clients through its handpicked agents who are well-known and renowned for providing the best market analysis, advisory, brokerage, and after-sales services in Dubai Real Estate market.Strong ties to all the country's real estate developers, expertise in Dubai real estate market analysis, extensive experience, credible reputation, and the use of cutting-edge tools and technology, enables us to provide the best services to clients looking to buy, sell, or rent properties in Dubai. We also offer the most suitable services of Finance and Mortgage, Insurance, Company Setup, Contracting and Construction, Interior Designs and Fit-out, Landscaping, Moving, etc. by our associates to the client.Our mission at Homeland is to expand our network of loyal clients and investors who have become exclusive and regular clients over the years as a result of our reliable and trustworthy specialists providing the best advice, best deals, and comprehensive services.Knowledge, Network, Skills, & Experience is what we believe in, and we strive to update and improve them every day.