Receptionist

Imdad; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading company in Dubai is seeking an Administrative Assistant to manage front desk operations, support management, and ensure smooth daily office functions. The role involves handling visitor inquiries, managing communications, and performing various administrative tasks. Ideal candidates should possess strong organizational skills and a background in administration.

Qualifications

• At least 2 years of experience in administration or related fields.
• Effective time management and organization skills.

Responsibilities

• Act as the main point of contact for visitors and callers.
• Perform administrative duties such as filing, copying, and faxing.
• Assist in recording and processing invoices and payments.

Skills

Time Management

Organization

Interpersonal Skills

Communication

Teamwork

Education

Bachelor’s degree or diploma in Secretarial Specialized Studies

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Job Description

Job Summary :

Responsible for the day-to-day general administration of Imdad Head Office, handling the front desk and client requests, assisting management, and supporting Imdad team members.

Job Responsibilities :

1. Act as the main point of contact for visitors and callers.
2. Redirect incoming calls to the appropriate department.
3. Handle courier-related requests.
4. Provide general administrative support to management and team members.
5. Perform administrative duties such as word processing, filing, copying, and faxing.
6. Manage incoming and outgoing mail and emails.
7. Order equipment, materials, and office supplies.
8. Assist in recording and processing invoices, receipts, and payments as required.
9. Prepare POs and contracts for suppliers as instructed.
10. Arrange meetings related to the company's core operations.
11. Ensure the organization runs smoothly on a daily basis.
12. Support administrative matters related to premises and operations, including maintenance contracts, company car renewal, expenses, security, alarms, and transport.
13. Maintain tidiness of the office and meeting rooms at all times.

Skills and Minimum Requirements :

1. Bachelor’s degree or diploma / Associate degree in Secretarial Specialized Studies.
2. At least 2 years of experience in administration, reception, or related fields.
3. Effective time management, organization, and multi-tasking skills.
4. Excellent interpersonal skills.
5. Strong verbal and written communication skills.
6. Team player capable of performing well under pressure.
7. Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

Education :

Secretarial Specialized Studies