Executive Assistant

Mideast Data Systems; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in Dubai is seeking an Executive Assistant to manage the Senior VP’s office. The role involves overseeing administrative duties, managing schedules, and coordinating travel arrangements. Ideal candidates will have a Bachelor's degree and at least 3 years of experience in a similar position.

Qualifications

• At least 3 years in a similar role.

Responsibilities

• Oversee and support all administrative duties in the office.
• Manage the calendar of the Senior VP and attend meetings.
• Prepare and oversee the office budget and analyze variances.

Skills

Communication

Organization

Time Management

Education

Bachelor’s degree in Business Administration

Job description

Date: Apr 22, 2025

Location:

Dubai, AE

Company: Mideast Data Systems LLC

Req ID: 1634

Job Title

Executive Assistant

Job Scope

The Executive Assistant is accountable for coordinating and managing the day-to-day activities and operation of the Senior VP’s office. S/He supervises and handles the schedules and communications in a timely and accurate manner while handling different organizational and administrative tasks.

Main Duties And Responsibilities

• Oversee and support all administrative duties in the office and ensure smooth operation at all levels
• Manage the flow of information through screening and prioritizing calls, visitors and correspondence taking messages when needed
• Manage the calendar of the Senior VP, set up and attend work meetings taking minutes and sending back reports and memos to attendees
• Supervise and coordinate arrangements for travel and work-related accommodations as well as other administrative and organizational tasks
• Produce and validate the content of memos, e-mails, presentations and reports to be sent to management
• Monitor and follow up on daily office expenses, negotiate prices and manage contracts making sure all items are invoiced and paid on time
• Prepare and oversee the office budget, plan expenditures, analyze variances and issue related reports
• Follow up on office supply inventory making orders for missing items when and as needed
• Design, implement and maintain office filing system while establishing and monitoring procedures for record keeping
• Interview and recruit office staff and provide proper training to ensure smooth on-boarding of the new joiner
  
  
  

Position Requirements

Education

Bachelor’s degree in Business Administration or any other related field

Experience

At least 3 years in a similar role.