Administrative Assistant

Sankari; Dubai; On-site; AED 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to support its Facilities Management team. This pivotal role involves providing essential administrative, clerical, and logistical support to ensure smooth operations of property and facility functions. Responsibilities include maintaining documentation, tracking budgets, and creating presentations for meetings. The ideal candidate will possess strong organizational and communication skills, along with proficiency in Microsoft Office. If you thrive in a fast-paced environment and are looking to make a significant impact, this opportunity is perfect for you.

Qualifications

• Bachelor's degree or equivalent experience required.
• 2+ years of administrative experience in facilities management preferred.

Responsibilities

• Maintain and organize documentation including maintenance records and contracts.
• Support budget tracking by maintaining purchase orders and invoices.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Multitasking

Education

Bachelor's Degree

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

The Administrative Assistant supports the Facilities Management team by providing administrative, clerical, and logistical support. This role is essential in ensuring the efficient operation of property and facility functions including maintenance scheduling, vendor coordination, record keeping, and communication.

Responsibilities

• Maintain and organize documentation such as maintenance records, contracts, and compliance reports.
• Support budget tracking by maintaining purchase orders, invoices, and expense reports.
• Create presentations for meetings and/or reports.
• Monitor, record, and manage petty cash expenses.
• Enter and update data in system, ensuring accuracy and efficiency.

Qualifications

• Bachelor's degree or equivalent experience
• 2+ years of administrative experience, preferably in facilities or property management.
• Proficiency in Microsoft Office- Excel & Powerpoint
• Strong organizational, communication, and problem-solving skills.
• Ability to multitask and work effectively in a fast-paced environment.