Senior Leasing Administrator

MAGRABi Retail Group; United Arab Emirates; On-site; AED 120,000 - 180,000; Full time

Job summary

A leading retail group in the UAE is seeking a Property Management professional to oversee leasing and facility operations. The role involves managing contracts, ensuring compliance, and coordinating store activities to support new openings and refurbishments. Candidates should have a Bachelor's degree and significant experience in property management and retail leasing.

Qualifications

• Minimum 6+ years in property management and retail leasing.
• At least 3-4 years specifically in retail.
• Bachelor's degree or equivalent required.

Responsibilities

• Manage leasing and facility management contracts.
• Monitor contract renewal dates and compliance.
• Coordinate store opening and closure activities.

Skills

Negotiation

Contract Management

Facility Management

Relationship Management

Education

Bachelor's degree in business administration, accounting, property management, or equivalent

Project Management certification

Facility Management certification

Tools

SAP

Job description

JOB PURPOSE

Responsible for managing administration operations and processes related to facility management, leasing administration, and fit-out projects (e.g., refurbishment, face lift, new store openings) to ensure effective support for all assigned stores from a property perspective.

Qualifications & Education

• Bachelor's degree in business administration, accounting, property management, or equivalent.
• Preferably with Project Management, Facility Management certification, or similar qualifications.

Experience

• Minimum of 6+ years of experience in property management and retail leasing.
• At least 3-4 years of experience specifically in retail is required.

Job Responsibilities

• Manage leasing and facility management contracts, including negotiating terms, reviewing draft contracts in line with company guidelines, and overseeing contract registration and archiving to ensure compliance with company standards.
• Monitor and report contract renewal dates and expiry, ensuring timely renewal and adherence to contractual terms to mitigate legal risks and non-compliance.
• Register contracts in SAP for payment forecasting, process payments, and coordinate with finance, landlords, and malls to ensure timely payments, maintaining strong relationships.
• Act as the company's representative in communications with landlords regarding mall updates, emergencies, and escalations, ensuring clear internal and external communication.
• Monitor and enforce SLAs for store requests to facility management vendors, implementing corrective actions for delays.
• Maintain system data accuracy related to leasing and facility management modules.
• Coordinate store opening and closure activities with relevant stakeholders to ensure efficient and timely execution.
• Contribute to departmental budgeting and report progress regularly, flagging any deviations.