Scheduling Coordinator

Fit n Glam Ladies Gym LLC; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading fitness club in Dubai is seeking a Scheduling Coordinator to manage class schedules and HR processes. This role involves optimizing schedules, handling payroll, and ensuring smooth operations across multiple locations. The ideal candidate will possess strong analytical and organizational skills, with proficiency in scheduling systems. Join a dynamic team dedicated to empowering women through fitness and wellness.

Qualifications

• Strong analytical skills to evaluate class performance and optimize scheduling.
• Proficiency in Sentinel and Bayzat systems.

Responsibilities

• Manage class schedules and optimize performance across locations.
• Handle HR processes and payroll reporting.
• Provide administrative support and maintain communication with management.

Skills

Analytical Skills

Organizational Skills

Communication

Problem-Solving

Tools

Sentinel

Bayzat

Job description

The Scheduling Coordinator is responsible for managing and optimizing class schedules across all locations for platform classes. This role involves analyzing class performance, collaborating with management to implement schedule adjustments, and ensuring accurate record-keeping in the Sentinel system. The Coordinator also oversees schedule updates, class coverage, and emergency coverage needs to maintain smooth daily operations.

In addition, this role supports HR processes, including managing leave requests through Bayzat, handling approvals for exclusive and freelance coaches, preparing monthly payroll reports, and generating performance reports as needed. Strong communication with the General Manager (GM), Studio Experience Managers, and the broader management team is essential for successful scheduling operations.

This position also requires being on-call to provide support to the team with any urgent scheduling needs or conflicts that may arise outside of regular working hours.

Key Responsibilities:

Scheduling Management:

• Analyze class performance and identify trends to optimize schedules.
• Collaborate with management to finalize schedule adjustments.
• Communicate schedule changes with the GM and Studio Experience Managers to align with operational needs.
• Maintain a master scheduling file for upload into Sentinel.
• Manage the Sentinel system, ensuring all classes are accurately updated, including schedule changes and covers.
• Coordinate class coverage across multiple locations to ensure uninterrupted operations.
• Handle emergency scheduling needs efficiently.
• Submit all requests for additional classes, special classes, and events to the Central Admin team for processing and coordination.
• Remain on-call to assist the team with any urgent scheduling issues or support required outside regular hours.

HR Coordination:

• Manage leave requests for full-time coaches through Bayzat.
• Process approvals for exclusive and freelance coaches via email.
• Ensure all documentation and approvals are completed and recorded in Bayzat.

Payroll & Reporting:

• Prepare monthly payroll reports by calculating the number of classes conducted by each coach.
• Ensure payroll data aligns accurately with records in Sentinel.
• Submit payroll reports to management and HR for processing.
• Generate performance reports as required, based on attendance, coach performance, or other metrics.

Administrative Support:

• Maintain clear and consistent communication with coaches, management, the GM, and Studio Experience Managers.
• Keep organized records of schedules, leave requests, and approvals for reporting and reference.

Collaborate with HR and management to align scheduling and workforce planning with business needs

Desired Candidate Profile

• Strong analytical skills to evaluate class performance and optimize scheduling.
• Proficiency in Sentinel and Bayzat systems.
• Excellent organizational and multitasking abilities in a fast-paced environment.
• Strong communication and problem-solving skills to address scheduling conflicts.
• Ability to work independently while maintaining alignment with management and team objectives.
• Flexibility to respond to urgent scheduling matters as needed.

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The most Instagrammable fitness club with top-of-the-range equipment and wellness services is now in the UAE. Join a community of empowered women fuelled by consistency, dedication and power and become a part of the FitnGlam revolution today.

Al Ghurair Warehouse Road Branch Al Quoz 3, Dubai, United Arab Emirates (UAE)