Executive Assistant

Azadea Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in Dubai is seeking an Executive Assistant to provide comprehensive support to the manager. The role involves managing correspondence, organizing travel, and overseeing daily operations. The ideal candidate will possess strong communication skills in English and Arabic, with a background in real estate being advantageous.

Qualifications

• Experience in Real Estate is a plus.
• Fluency in French is a plus.

Responsibilities

• Manage and prioritize the manager's correspondence.
• Coordinate and manage travel arrangements for the executive.
• Supervise the Back Office support team.

Skills

Fluency in English

Fluency in Arabic

Financial Acumen

Education

Bachelor’s degree in a related field

Tools

MS Office

Job description

Job Purpose

The Executive Assistant is responsible for offering comprehensive assistance and support to the manager, including scheduling his/her appointments, handling documents and processing correspondence needs.

Job Responsibilities

• Manage and prioritize the manager's correspondence, including calls, emails, and postal communications, ensuring timely and efficient handling.
• Oversee and prioritize the day-to-day operations of the manager's professional and personal affairs, providing high-quality support.
• Balance conflicting priorities and ensure matters are handled expeditiously and proactively. Demonstrate a positive, can-do attitude, following through on tasks and projects to successful completion.
• Identify, anticipate, and prepare information requirements for meetings, appointments, and presentations, ensuring all relevant details are organized and ready.
• Maintain an organized filing system, ensuring accurate and accessible documentation. - Coordinate and manage travel arrangements (e.g., flights, hotels, rental cars) for the executive, ensuring all logistics are aligned with organizational policies and are well-organized.
• Participate in meetings, take minutes, and follow up on action items in coordination with the manager.
• Gather, analyze, and report information on assigned matters, generating reports and preparing presentations as needed while maintaining confidentiality.
• Specific to Executive Assistant to the Country Manager: Manage the Store Validation Report (SVR) process, collecting commercial details, gathering feedback on sales projections, and facilitating approval from the SV and Investment Committees.
• Specific to Executive Assistant to the Country Manager: Maintain and update the country’s real estate database, tracking mall maps, lease terms, competitors' expansions, and ensuring timely lease renewals.
• Specific to Executive Assistant to the Managing Director: Organize and coordinate VIP/Principals’ visits, ensuring smooth execution of schedules.
• Specific to Executive Assistant to the Managing Director: Supervise the Back Office (BO) support team, ensuring proper staffing and performance by setting clear objectives and evaluating against established standards.
• Specific to Executive Assistant to the Managing Director: Manage reception areas by ensuring they are appropriately staffed and equipped.
• Specific to Executive Assistant to the Managing Director: Drive a culture of exceptional customer service through on-the-job coaching/training for the support team and identifying further training needs in collaboration with talent development team.

Job Specifications

• Fluency in English and Arabic
• Fluency in French is a plus
• Proficiency in MS Office
• Bachelor’s degree in a related field
• Financial Acumen
• Experience in Real Estate is a plus