Office Manager to CEO

Confidential Careers; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading conglomerate in Dubai is seeking an exceptional Office Manager to the CEO. This role involves managing internal workflows, supporting daily operations, and ensuring a productive environment. Ideal candidates will have strong organizational skills and experience supporting C-level executives.

Qualifications

• Prior experience supporting C-level executives.
• Proven ability to develop and refine internal administrative systems.

Responsibilities

• Act as a primary point of contact for the CEO’s office.
• Maintain an organized and productive office space.
• Deliver executive-level administrative assistance.

Skills

Leadership

Discretion

Organization

Education

Bachelor's degree

Tools

Office technologies

Online collaboration platforms

Job description

About the job

We are a leading conglomerate based in Dubai, seeking an exceptional Office Manager to the CEO, a trusted professional who will serve as the nerve center of executive operations. This high-impact role requires a mature, organized, and highly reliable individual with a strong sense of integrity, discretion, and leadership presence. This high-impact role requires a mature, organized, and highly reliable individual with a strong sense of integrity, discretion, and leadership presence.

You’ll be the CEO’s right hand in ensuring smooth internal workflows, managing key administrative functions, and helping shape a productive, professional environment. If you're someone who thrives in dynamic corporate settings, thinks two steps ahead, and brings structure to complexity, this could be your next career move.

Key Objectives of the Role

• Act as a primary point of contact for the CEO’s office.
• Greet and manage office visitors in a warm, professional manner, ensuring a welcoming environment.
• Support smooth daily operations and anticipate potential disruptions by applying proactive measures.
• Develop and implement internal office procedures, assess their effectiveness, and refine them for better efficiency.
• Coordinate with internal teams and external service providers to maintain seamless operational support.
• Serve as the go-to person for office-related inquiries, ensuring timely and accurate responses

Core Responsibilities

• Maintain an organized and productive office space by managing common areas, streamlining workflows, handling communication, overseeing filing systems, and ensuring availability of supplies and equipment.
• Take ownership of front office functions, providing a professional point of contact and updating leadership regularly with activity and performance reports.
• Deliver executive-level administrative assistance including calendar management, travel bookings, meeting arrangements, recordkeeping, courier handling, and database updates.
• Ensure smooth operation of office equipment, coordinate procurement needs, manage supplier relationships, and arrange catering when required.
• Oversee space planning and workplace setup including seating arrangements, relocations, and workstation updates; serve as a solutions provider for any workspace queries.

Preferred Qualifications:

• Bachelor’s degree or equivalent.
• Prior experience supporting C-level executives.
• Proven ability to develop and refine internal administrative systems.
• Advanced proficiency with office technologies and online collaboration platforms.
• A reputation for discretion, loyalty, and high professional standards.

Only shortlisted candidates will be contacted.