Management Assistant EM (Temporary)

adidas; Dubai; On-site; AED 50,000 - 90,000; Full time

Job summary

An established industry player seeks a skilled administrative assistant to support its Senior Leadership Team. This role involves managing calendars, organizing travel, and facilitating communication across departments. The ideal candidate will possess a university degree in Business Administration and have 3-5 years of experience in a similar role, ideally within the apparel or FMCG sectors. With a focus on detail and strong interpersonal skills, you will thrive in a dynamic, multinational environment. If you're looking to make a significant impact and support leadership in achieving their goals, this opportunity is perfect for you.

Qualifications

• 3-5 years experience supporting senior management in apparel or FMCG.
• Strong organizational and communication skills required.

Responsibilities

• Manage calendars, schedule meetings, and assist SLT with daily tasks.
• Handle travel arrangements and ensure smooth communication within teams.

Skills

English proficiency

Attention to detail

Interpersonal skills

Time management

Problem-solving

Customer orientation

Education

University degree in Business Administration

Job description

Purpose & Overall Relevance for the Organization :

To ensure that the administrational and operational tasks are being fulfilled in a professional and efficient manner for the 3 Senior Leadership Team Members.

Administration support may include and is not limited to travel coordination, event planning, and monthly reporting for the SLT and key team members.

Key Responsibilities :

Manage the calendar, schedule meetings and, preparing agendas and assist the SLT in staying on track with the daily schedule.

Responsible for travel arrangements and requirements, including obtaining visas respectively.

Provides smooth communication between the SLT office and internal departments / directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team.

Communicates directly and on behalf of the SLT with leadership members and other Directors on matters relating to the SLT.

Assist SLT in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations / documentation with minimal supervision.

Manage all incoming requests into the SLT office (via mail, phone or email), and making sure they are addressed.

Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the SLT’s ability to lead effectively.

Prioritizes conflicting needs, handles tasks expeditiously, proactively and follows through on projects to successful completion often with tight deadlines.

Discreet and confidential handling of sensitive company information.

Work with internal audiences and SLT’s direct reports to ensure agendas and deadlines are met.

Manage and oversee that all expenses and invoices are processed.

Documenting minutes of SLT meetings and other meetings as required.

Responsible for arranging any SLT’s offsite meetings and other functions.

Undertake special projects under the direction of the SLT and perform other duties as needed.

Ad-hoc support with projects, activities and tasks as needed.

Knowledge, Skills and Abilities :

Excellent command of English and knowledge of another European language or Arabic will be a plus for the multi-national and multi-cultural team.

Excellent attention to detail

Strong work ethic, can-do attitude, and positive disposition

Customer oriented, approachable, and strong interpersonal skills

Excellent written and verbal communication skills

A good team player with an international mindset

Excellent organization, time management and problem-solving skills

Requisite Education and Experience / Minimum Qualifications :

University degree in Business Administration or related area.

Minimum 3-5 years year experience in supporting senior management ideally within apparel (sports) / fashion / shoes or FMCG industry.