Executive Assistant

Core42; Abu Dhabi; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in AI-powered cloud solutions is seeking an Executive Assistant to support Senior Executives. This role involves managing schedules, preparing reports, and ensuring smooth office operations. Ideal candidates will have strong organizational skills and a background in international corporate environments. Join a diverse team committed to innovation and excellence, with opportunities for professional growth.

Benefits

Competitive Salary

Yearly Bonus

Exclusive Discount Cards

Premium Family Insurance

Learning & Development

Qualifications

• At least 2 years of experience in a similar role in an international company.
• Ability to quickly learn firm-specific programs and software.

Responsibilities

• Prepare reports, memos, and financial statements.
• Manage information flow and maintain organized filing systems.
• Schedule meetings and manage travel itineraries.

Skills

Project Management

Problem Solving

Multi-tasking

Organizational Proficiency

Interpersonal Skills

Written Communication

Verbal Communication

Education

Bachelor’s Degree

High-School Diploma

Tools

Microsoft Office

Job description

Overview

Core42, a leader in AI-powered cloud and digital infrastructure, is driving transformative technology solutions globally. Leveraging advanced resources and partnerships, Core42 empowers clients to harness sovereign AI infrastructure, especially in sectors with stringent regulatory needs. With a mission to redefine digital transformation, we combine sovereign capabilities with scalable, high-performance compute infrastructure, positioning ourselves at the forefront of AI innovation in the Middle East and beyond.

We are seeking to provide comprehensive EA support to Senior Executives within the Corporate Executive Office. The primary purpose of this role is to offer administrative, analytical, reporting, and coordination support, including inbox and diary management, meeting and travel coordination, communication assistance, and business support activities to facilitate business planning and project management.

Responsibilities

1. Prepare reports, memos, letters, financial statements, invoices, and other documents.
2. Manage information flow in a timely and accurate manner.
3. Maintain an organized filing system of paper and electronic documents.
4. Format information for internal and external communication – emails, presentations, and reports.
5. Handle basic bookkeeping tasks.
6. File and retrieve corporate records, documents, and reports.
7. Research and gather data to prepare documents for review and presentation by the Executive Management, committees, or Board of Directors.
8. Accurately record minutes during meetings.
9. Screen and direct phone calls and distribute correspondence.
10. Schedule meetings and appointments and manage travel itineraries.
11. Uphold a strict level of confidentiality and discretion.
12. Oversee the performance of other clerical staff.
13. Act as an office manager, maintaining office inventory, ordering supplies, and managing a records database.
14. Arrange corporate events outside of the workplace, such as sports tournaments, fund-raising events, and staff appreciation events.
15. Prepare internal and external corporate documents for team members and industry partners.

Qualifications

Minimum Qualifications

• Bachelor’s degree, high-school diploma, or equivalent.
• Advanced Microsoft Office skills.

Minimum Experience

• At least 2 years of experience in a similar capacity in an international company reporting directly to senior management.
• Ability to quickly learn firm-specific programs and software.

Job-Specific Skills

• Strong project management and problem-solving skills.
• Impeccable multi-tasking and organizational proficiency.
• Quick decision-making under pressure.
• Excellent interpersonal skills.
• Outstanding written and verbal communication skills.

What Working at Core42 Offers

With a diverse team of over 1,100 employees from 68 nationalities, we foster an inclusive, innovative, and collaborative environment. Our culture is grounded in trust, accountability, and high performance. Our core values are:

• Grit: Overcoming challenges with resilience and determination.
• Passion: Pursuing excellence in all we do.
• Impact: Inspiring progress and creating meaningful change.

Our team members thrive in an environment where everyone’s contributions propel us forward, and together, we aim for extraordinary results.

• Competitive Salary: An attractive package based on skills and experience.
• Yearly Bonus: Performance-based annual bonuses.
• Exclusive Discount Cards: Benefits with Esaad and Fazaa offering discounts across various services.
• Premium Family Insurance: Comprehensive health coverage including dental, vision, and life insurance.
• Learning & Development: Access to top-tier learning platforms for career growth, with unlimited premium courses.