Procurement Administrator

Power International Holding; Abu Dhabi; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in the UAE is seeking a Procurement Administrator to support the procurement department. The role involves managing purchasing processes, vendor management, and ensuring timely delivery of materials. Candidates should have a Bachelor's Degree and at least 5 years of relevant experience, with strong negotiation and analytical skills.

Qualifications

• Minimum 5 years of working experience, with at least 3 years relevant experience.
• 2 years GCC experience is a plus.

Responsibilities

• Manage procurement processes and maintain accurate procurement records.
• Send RFQ enquiries to suppliers and negotiate final deals.
• Ensure timely delivery of materials and manage supplier relationships.

Skills

Communication

Negotiation

Analytical thinking

Strategic thinking

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Accounting

Tools

Microsoft Office

Purchasing software

ERP (SAP)

Job description

The Procurement Administrator is responsible for supporting the procurement department in managing purchasing processes and maintaining accurate procurement records. They assist with the procurement of goods and services, process purchase orders, and ensure timely delivery of materials. Additionally, Procurement Administrators may be involved in vendor management, contract administration, and supplier relationship management. Their primary goal is to facilitate efficient procurement operations and contribute to the effective management of the organization's supply chain.

Job Responsibilities

1. Procurement Process Management
2. Send RFQ enquiries to suppliers and follow up on obtaining initial offers; negotiate to reach final deals.
3. Receive and review purchase requests from projects and subsidiary business units daily.
4. Ensure supplier rates match the approved standard rate (below market rate).
5. Submit quotations for management and project approval and await LPO issuance.
6. Ensure suppliers deliver requested equipment/materials on the agreed time and date.
7. Maintain full documentation of all supplier quotations, CBS, and other necessary documents.
8. Manage financial and budgetary aspects within the assigned responsibility area.
9. Lead the delivery of savings and cash flow programs in their categories (products/services).
10. Drive operational excellence in strategic sourcing.
11. Implement company-wide best practices to support strategic objectives and maximize business opportunities.

Additional Responsibilities

Details to be specified as needed.

Job Knowledge & Skills

• Profound knowledge of best-in-class purchasing requirements, with strong expertise and credibility in all areas of purchasing.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.
• Good analytical and strategic thinking skills.
• ERP knowledge, preferably SAP functional skills, is required for success in this role.

Job Experience

Minimum 5 years of working experience, with at least 3 years relevant experience; 2 years GCC experience is a plus.

Education

Bachelor's Degree in Business Administration or Accounting.