Administration Officer

LinkMedia; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

A leading company in Dubai is seeking an Administrative Manager to oversee various office tasks, including finance and HR administration. The role offers a two-year fixed-term contract with benefits such as health insurance and annual leave. Candidates should have relevant experience, strong organizational skills, and proficiency in accounting software.

Benefits

30 days’ annual leave

Health insurance provision

Annual home leave allowance

Qualifications

• Experience in office management, HR administration, and finance is required.
• Proficiency in accounting software like XERO is essential.
• High standard of written and spoken English is necessary.

Responsibilities

• Manage finance administrative tasks including processing invoices and expenses.
• Support HR functions such as recruitment administration and maintaining HR files.
• Provide general office support and assist with AGBI responsibilities.

Skills

Attention to detail

Communication skills

Organizational skills

Numerical skills

Self-motivation

Flexibility

Discretion and confidentiality

Education

Demonstrable work experience in office management, HR administration and Finance

Tools

XERO

Word

Excel

Google Docs

Slack

Job description

This role involves managing an array of administrative tasks, supporting LinkMedia FZ-LLC’s Dubai office and the parent office, LinkMedia Corporation Ltd (UK). You will also assist the AGBI team in Dubai as and when required. Arabian Gulf Business Insight (agbi.com), is a business news platform dedicated to creating insightful content for senior business leaders across the MENA region and global markets. • Reporting to: Director of Operations (UK), Administration Manager (UK), Editor in Chief, AGBI (UAE) • Location: Dubai Media City office • Terms and benefits: Two-year fixed-term contract. 36-hour work week. 30 days’ annual leave. Health insurance provision and annual home leave allowance on completion of each year’s service. Finance administrative duties: • Processing purchase and sales invoices on Xero • Processing staff expenses • Reconciling the petty cash account • Preparing quarterly VAT returns • Assisting with tracking and updating the cash flow forecast • Assisting with preparation of financial reports as and when required HR administrative duties: • Setting up HR files and keeping them up to date and compliant • Tracking staff annual leave and sickness/other absence • Assisting with recruitment administration, including the onboarding of new staff members • Assisting with visa applications and visa renewals General office support tasks: • Ordering office stationery and supplies • Managing third party vendors • First point of contact with the landlord • Assisting with IT requirements AGBI responsibilities: • Maintaining and updating the rota including holiday and absence recording • Tracking editorial commissions (including the chasing and checking of invoices) • Sales administration support (including issuing booking forms and raising invoices) • Planning and organising projects, managing the editorial and commercial events calendar (including arranging travel, scheduling meetings and event administration) • Ad hoc support as and when required

About You: Knowledge and previous experience: • Demonstrable work experience in office management, HR administration and Finance • Working knowledge of XERO or equivalent accounting software • Proficiency in Word, Excel and Google docs; familiarity with Slack • A high standard of written and spoken English • A high standard of numeracy Skills: • Excellent attention to detail • Excellent communication skills • Excellent organisational and time management skills • Excellent numerical skills • High degree of self-motivation and flexibility, whilst also able to take direction from team members • Able to multi-task, adjust priorities at short notice and stay calm under pressure • Fully understand the importance of discretion and confidentiality when dealing with HR and Finance matters