Executive Assistant to Chief Executive Officer

Invest Group Overseas (IGO); United Arab Emirates; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in the UAE is seeking an Executive Assistant to the CEO. This senior-level role involves comprehensive support, including calendar management, communication handling, and travel coordination. The ideal candidate will have at least 7 years of experience and a bachelor's degree in a related field. Strong organizational and communication skills are essential for success in this dynamic environment.

Qualifications

• At least 7 years of experience as an Executive Secretary.
• Strong organizational skills and ability to handle multiple tasks.

Responsibilities

• Manage the CEO's calendar and appointments.
• Handle incoming and outgoing communications.
• Make travel arrangements for the CEO.

Skills

Organizational Skills

Communication

Discretion

Flexibility

Proactivity

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

Job description

Job Title: Executive Assistant to Chief Executive Officer

Salary up to: TBD

Job type: Full Time

Experience: At least 7 Years

An Executive Secretary to the CEO is a senior-level administrative role that involves providing comprehensive support to the Chief Executive Officer (CEO) of an organization. This position requires a high level of confidentiality, excellent organizational skills, and the ability to handle a wide range of tasks to assist the CEO in managing their responsibilities and maintaining their productivity.

Here are some of the key responsibilities and tasks associated with an Executive Secretary to the CEO job:

1. Calendar Management: Managing the CEO's schedule, including arranging and prioritizing appointments, meetings, and travel plans.
2. Communication Management: Handling incoming and outgoing communications on behalf of the CEO, including emails, phone calls, and written correspondence.
3. Travel Coordination: Making travel arrangements for the CEO, such as booking flights, accommodations, and ground transportation for business trips.
4. Meeting Support: Assisting with meeting preparation, including preparing agendas, gathering necessary documents, and taking meeting minutes when required.
5. Document Management: Organizing and maintaining important documents, files, and records, ensuring quick and easy access when needed.
6. Information Management: Conducting research and providing summaries and briefs to the CEO on various topics as required.
7. Liaison Role: Acting as a liaison between the CEO and other executives, team members, clients, and external contacts.
8. Expense Management: Managing the CEO's expenses, including tracking receipts, preparing expense reports, and ensuring adherence to budget guidelines.
9. Confidentiality: Handling sensitive and confidential information with the utmost discretion and maintaining data security.
10. Special Projects: Assisting the CEO with special projects, initiatives, and other tasks as assigned.
11. Time Management: Helping the CEO prioritize tasks and manage their time effectively.
12. Event Coordination: Organizing and coordinating special events, conferences, and meetings involving the CEO.
13. Visiting project sites and other offices as required to oversee operations and provide support.

Requirements for an Executive Secretary to the CEO include:

1. A bachelor's degree in business administration, management, or a related field. Relevant work experience or certifications may be considered in place of a degree.
2. Previous experience as an Executive Secretary or executive assistant, preferably supporting top-level executives or CEOs.
3. Strong organizational skills and the ability to handle multiple tasks and deadlines.
4. Excellent written and verbal communication skills to interact with stakeholders at all levels.
5. Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and productivity tools.
6. Discretion and professionalism when dealing with sensitive information.
7. Flexibility and adaptability to handle dynamic and fast-paced work environments.
8. Proactive and anticipatory approach to assist the CEO in managing responsibilities effectively.
9. At least 7 years of experience as an Executive Secretary.