Executive Assistant

Agile Consultants; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading company in the equipment trading industry is looking for a highly organized Executive Assistant to support the COO. The role involves managing schedules, coordinating projects, and ensuring smooth operations within the executive office. The ideal candidate should demonstrate professionalism and discretion while effectively liaising with internal and external stakeholders.

Qualifications

• Minimum 5 years of experience supporting senior-level executives.
• UAE experience preferred.

Responsibilities

• Manage the COO's calendar and coordinate travel arrangements.
• Screen communications and draft reports.
• Liaise with department heads for KPIs and financial reporting.

Skills

Time Management

Organization

Multitasking

Communication

Interpersonal Skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Bachelor of Business Administration (Management)

Position: Executive Assistant

Location: Dubai

Salary: Up to AED 8,000

Vacancy: 1

Job Description

Our client in the equipment trading industry is seeking a highly organized and detail-oriented Executive Assistant to support the Chief Operating Officer (COO). This role involves managing schedules, coordinating projects, and ensuring the smooth operation of the executive office. The ideal candidate will be proactive, professional, and capable of handling confidential information with discretion, while liaising effectively with internal teams and external stakeholders.

Responsibilities

1. Calendar & Travel Management: Manage the COO's calendar, prioritize appointments, and coordinate travel arrangements including flights, accommodation, transport, and itineraries.
2. Communication & Correspondence: Act as the gatekeeper for the COO's communications, screen calls, respond to emails, and draft memos, letters, and reports. Ensure clear and timely communication with all departments and external parties.
3. Executive & Departmental Coordination: Liaise with department heads to ensure timely submission of KPIs, financial reporting, and approval workflows. Support cross-functional projects and initiatives.
4. Project & Event Support: Track progress of special projects, compile relevant research and documentation, and organize high-level meetings and events.
5. Expense & Office Management: Prepare, reconcile, and submit expense reports for the COO. Maintain records of departmental expenses and ensure budget adherence. Keep the executive workspace organized and well-maintained.

Requirements

1. Bachelor's degree or equivalent work experience in a relevant field.
2. Minimum 5 years of experience supporting senior-level executives, with UAE experience preferred.
3. Excellent time management, organization, and multitasking skills.
4. Strong written and verbal communication skills.
5. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
6. Strong interpersonal skills and professionalism in handling sensitive information.
7. Project coordination experience is a plus.

Disclaimer: Naukrigulf.com is a platform connecting jobseekers and employers. Applicants should independently verify the legitimacy of employers. We do not endorse requests for money payments and advise against sharing personal or bank details. For security information, visit Security Advice. Report any fraud to [e-mail].