Executive Assistant

Kayzin Recruitment; Dubai; On-site; AED 40,000 - 80,000; Full time

Job summary

An established corporate group in Dubai is looking for a highly organised Executive Assistant to support senior leadership. This role demands a professional who thrives in a fast-paced environment, adept at managing complex administrative tasks with discretion. The ideal candidate will have proven experience supporting C-suite executives, exceptional organisational and time management skills, and proficiency in MS Office and document management tools. If you are a confident communicator who enjoys bringing structure and stability to high-level operations, this opportunity is perfect for you.

Qualifications

• Proven experience supporting C-suite executives or senior leaders.
• Strong organisational and time management skills are essential.

Responsibilities

• Manage senior-level calendars and communications efficiently.
• Coordinate internal and global meetings, including travel arrangements.

Skills

Organisational Skills

Time Management

Multitasking

Interpersonal Skills

Discretion

Communication Skills

Tools

MS Office

Zoom

Document Management Tools

Job description

Executive Assistant / Secretary – Dubai | Immediate Start Preferred

We are hiring on behalf of a well-established corporate group in Dubai seeking a highly organised and professional Executive Assistant / Secretary to support senior leadership and wider departments.

This role is suited for someone who thrives in a high-pressure, fast-paced environment and has a strong ability to manage complex administrative tasks with discretion and efficiency.

Key Responsibilities:

• Manage senior-level calendars, meetings, and communications
• Coordinate internal and global meetings (Zoom, Teams)
• Prepare correspondence, reports, and confidential documentation
• Arrange detailed travel itineraries, including commercial and private flights
• Process expense reports and handle administrative claims
• Act as liaison between internal teams and external vendors
• Maintain structured document control and filing systems
• Support internal engagement initiatives and special projects

What We’re Looking For:

• Proven experience supporting C-suite executives or senior leaders
• Strong organisational, time management, and multitasking skills
• High level of professionalism and discretion
• Confident communicator with excellent interpersonal skills
• Proficiency in MS Office, Zoom, and document management tools
• Experience coordinating international travel and working across time zones
• Availability to join on short notice is preferred

This is an excellent opportunity for an Executive Assistant who enjoys bringing structure, stability, and support to high-level operations.

Please note only suitable candidates will be reached out to.