Administrative Coordinator (UAE National)

Aldar Academies; Abu Dhabi; On-site; AED 30,000 - 60,000; Full time

Job summary

An established educational institution is seeking an Administrative Coordinator to support its operations team. This role involves managing daily administrative functions, coordinating events, and ensuring effective communication across the school. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently. This position offers a unique opportunity to contribute to a vibrant educational environment while ensuring smooth operational processes. Join a team dedicated to fostering a supportive and inclusive atmosphere for students and staff alike.

Qualifications

• Experience in administrative roles, preferably in education.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Support daily operations and coordinate procurement for the school.
• Manage communications and prepare official documents for stakeholders.
• Assist in planning and executing school-wide events.

Skills

Organizational Skills

Communication Skills

Microsoft Office Proficiency

Administrative Support Experience

Interpersonal Skills

Education

Bachelor's Degree in a Relevant Field

Tools

Engage System

Job description

• Strong organizational and time-management skills.
• Excellent communication skills, both written and oral.
• Proficiency in Microsoft Office and other relevant administrative software.
• Experience in an administrative support role, ideally within an educational environment.
• Previous experience in a school or educational setting is preferred.
• Bachelor s degree or equivalent in a relevant field is required.

Job-Specific Knowledge & Skills:

• Fluent in English; proficiency in Arabic is an advantage.
• Strong interpersonal skills to work effectively with a diverse range of staff, parents, and students.
• Ability to handle multiple tasks and prioritize effectively.
• Proficiency in office management and administrative systems.

This job description is not all-inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are dedicated to our national development strategy and encourage UAE Nationals in their application at our company.

Aldar Education and Cranleigh Abu Dhabi are 100% committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.

Job Purpose:

The Administrative Coordinator will support the Operations Team in managing administrative functions across the whole school. This role involves overseeing daily operations, coordinating procurement, managing communications, supporting facilities management, and contributing to the successful execution of school-wide projects and events.

Key Responsibilities:

Communication & Administration:

• Manage and respond to emails on behalf of the senior leadership team, directing communications to the appropriate individuals and handling follow-up actions as required.
• Prepare, format, and brand official documents, letters, and communications for staff, parents, and external stakeholders.
• Maintain effective communication channels within the school, ensuring that key information is shared in a timely and organized manner.

Facilities Coordination:

• Coordinate the scheduling and use of school facilities, ensuring spaces are set up and maintained for classes, meetings, and events.
• Collaborate with the facilities team to ensure that school premises are kept in excellent condition, and address any maintenance or repair needs.
• Organize transportation logistics for school-related events, trips, and activities, ensuring everything runs smoothly.

Event and Project Coordination:

• Support the planning and execution of school-wide events such as Parent-Teacher Conferences (PTCs), educational visits, and school celebrations.
• Manage the administrative aspects of projects, ensuring all tasks are completed on time and resources are allocated effectively.
• Assist in the preparation and coordination of new staff inductions, including accommodation arrangements, orientation, and other onboarding needs.

Data Management & Reporting:

• Maintain accurate and up-to-date records of staff and student information, ensuring all details are entered into the school s systems (e.g., Engage).
• Generate reports and provide data analysis to support school operations, ensuring that information is accessible and useful for decision-making.
• Ensure the accuracy of fire registers, ensuring all safety and emergency protocols are followed and up to date.

Support for School Operations:

• Handle day-to-day operational tasks and administrative support for different departments as needed.
• Ensure that all communications to parents, including homework updates, event invitations, and other notifications, are sent in a timely and organized manner.
• Process student leaver forms, update records, and ensure that all relevant information is forwarded to Admissions for proper documentation.
• Manage teacher absence cover, ensuring timely and efficient arrangements are made to minimize disruption.

General Administrative Support:

• Attend team meetings and provide administrative support as required.
• Assist in maintaining and improving school operations to ensure a smooth and efficient working environment across all areas of the school.
• Perform any other administrative tasks assigned by the Operations team, as required.
• Coordinate the procurement of materials, supplies, and equipment needed across the school, ensuring timely delivery and cost-effective solutions.
• Work with various departments to ensure resources are available and accessible for daily operations.

Company Industry

• Education
• Training
• Teaching

Department / Functional Area

• Administration

Keywords

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