Operations & Procurement Executive

Pearl Coast Investments L.L.C; Dubai; On-site; USD 40,000 - 60,000; Full time

Job summary

A fast-growing perfume startup in Dubai is seeking an Operations & Procurement Executive. This role involves managing daily operations, supply chain processes, vendor relations, and lab coordination to ensure operational excellence and support the creative development of their unique perfume line.

Qualifications

• Minimum 2 years of experience in operations and procurement.
• Fluent in Arabic and English (written and spoken).
• Valid UAE driving license.

Responsibilities

• Oversee daily operational activities including order processing and logistics.
• Source and negotiate with suppliers for fragrance oils and materials.
• Handle inbound and outbound logistics including customs clearance.

Skills

Negotiation

Problem Solving

Multitasking

Education

Bachelor’s degree in business administration, Supply Chain, Chemistry, or Operations

Tools

Microsoft Office Suite

ERP systems

Job description

Job Title: Operations & Procurement Executive

Location: Dubai, UAE Industry: Perfume / Luxury Goods

Employment Type: Full-time Job Purpose

We are a fast-growing perfume startup seeking a detail-oriented and proactive Operations & Procurement Executive to manage the day-to-day operations, supply chain, vendor relations, lab coordination, and fragrance mixology processes. This role plays a key part in ensuring smooth procurement, timely production, and operational excellence while supporting the creative development of our unique perfume line.

Key Responsibilities:

Operations & Lab Coordination:

• Oversee daily operational activities including order processing, warehousing, logistics, and inventory control.
• Coordinate with internal and external perfume labs for testing, quality control, and product development timelines.
• Supervise mixing, bottling, and labeling activities ensuring consistency and compliance with formulation standards.
• Ensure cleanliness, safety, and compliance in all lab-related operations.

Procurement & Vendor Management:

• Source and negotiate with suppliers for fragrance oils, raw materials, bottles, caps, packaging, and branding elements.
• Establish and maintain strong relationships with local and international vendors and service providers. Raise purchase orders, maintain procurement records, and ensure timely follow-up on deliveries and production supplies.
• Conduct cost analysis and recommend improvements to procurement strategy and budgeting.

Logistics & Distribution:

• Handle inbound and outbound logistics including customs clearance, documentation, and delivery scheduling.
• Liaise with logistics partners, freight forwarders, and couriers for timely and cost-effective shipping solutions.
• Ensure optimal stock levels at warehouse and retail points and coordinate replenishment as needed. Support to Owner & Cross-functional Teams: Assist the founder/owner in operational planning, supplier meetings, and project execution.
• Provide regular updates on stock levels, procurement status, and production timelines. Work closely with marketing, product development, and retail teams to ensure readiness for launches and campaigns.

Requirements:

• Bachelor’s degree in business administration, Supply Chain, Chemistry, Operations, or a related field.
• Minimum 2 years of experience in operations and procurement (perfume, FMCG, or luxury goods preferred).
• Experience in mixology or fragrance lab coordination is a strong advantage.
• Fluent in both Arabic and English (written and spoken) – mandatory.
• Valid UAE driving license – mandatory.
• Proficient in Microsoft Office Suite (especially Excel); knowledge of ERP systems is a plus.
• Strong negotiation, problem-solving, and multitasking skills.
• Ability to manage shifting priorities in a fast-paced startup environment.
• Preferred Attributes: Passion for the fragrance and luxury lifestyle industry.
• High level of precision, organization, and time management.
• Self-starter with a proactive approach and strong