Principal HR Generalist Administrator

McDermott; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in the maritime sector is seeking a Crewing Officer to oversee recruitment, crew management, and compliance with maritime regulations. The ideal candidate will manage crew schedules, facilitate training, and ensure crew welfare. This role requires a strong background in HR and maritime studies, with excellent communication and problem-solving skills. Join a dynamic team dedicated to maintaining high standards in crew management and operational efficiency.

Qualifications

• Minimum of 4 to 6 years administrative experience, with at least 3 years in an HR admin role.
• Proficient in HR Systems and Microsoft Office.

Responsibilities

• Recruit crews based on the ship's minimum safe manning.
• Manage deployments of crews to the fleet.
• Coordinate onboarding and off-boarding processes.

Skills

Communication

Problem Solving

Confidentiality

Relationship Building

Education

Bachelor's degree in maritime studies

Diploma in human resources

Certification in crewing management

Tools

SAP

Oracle

PeopleSoft

Microsoft Office

Job description

Job Overview:

The main duties of a crewing officer include recruitment, selection, and hiring of personnel; managing crew schedules and rotations; Logistics, facilitating training and development programs; ensuring compliance with regulations and documentation requirements; addressing crew welfare needs; serving as a communication link between crew and management;
Recruit crews based on the ship's minimum safe manning provided by the government regulators. Manage deployments of crews to the fleet. Plan crew training and develop and revalidation of certain seafarers' qualifications, such as SOLAS and STCW95 requirements.

This includes a bachelor's degree or diploma in maritime studies, human resources, business administration, or a related field, as well as a certification or license in crewing management, maritime law, or a related field.

Qualifications

Essential Qualifications and Education:

• Bachelor's degree or diploma in maritime studies, human resources, business administration, or a related field, as well as a certification or license in crewing management, maritime law, or a related field.
• Minimum of 4 to 6 years administrative experience, with at least 3 years in an HR admin role
• Excellent communication skills, both written and verbal
• Ability to build good relationships
• Capability to apply discretion and maintain high levels of confidentiality
• Strong sense of urgency and problem-solving skills
• Ability to juggle multiple tasks with superb accuracy
• Proficient in HR Systems, e.g., SAP, Oracle, PeopleSoft, Alfresco, etc.
• Proficient in Microsoft Office - PowerPoint, Excel, Word, and Outlook

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Responsibilities

Key Tasks and Responsibilities:

• Recruit crews based on the ship's minimum safe manning provided by the government regulators.
• Manage deployments of crews to the fleet. Plan crew training and develop and revalidation of certain seafarers' qualifications, such as SOLAS and STCW95 requirements.
• Work within defined parameters can make decisions and apply concepts to administrative issues of medium to high complexity
• May be responsible for managing the full life cycle of specific HR processes
• Maintain physical or digital employee files
• Prepare and submit tickets to the Global People Services team for updating of HR system data, including employee personal data, salary changes and promotions, employment details, etc
• Review and approve employee payroll claims; prepare and submit tickets to the Global People Services team for HR and payroll system updates
• Act as the point of contact for employees on general, payroll, and timesheet queries and resolve issues through immediate action
• Generate documents such as offer letters, verification of employment, salary, and promotion letters
• Coordinate onboarding and off-boarding processes, which includes conducting orientation sessions, exit interviews, benefit enrollments and exits, and system updates
• Support various HR processes by coordination, and in some cases conducting, of meetings, tracking, and reporting on progress and management of data
• Prepare reports and complex HR metrics
• Support general HR initiatives
• Work closely with Global People Services teams on resolution of issues and ongoing improvements
• Perform other duties and responsibilities as assigned