Office Manager | Dubai, UAE

Global Payments, Inc.; Dubai; On-site; AED 120,000 - 150,000; Full time

Job summary

A leading company in payment technology is seeking an Office Manager to oversee daily operations in Dubai. The ideal candidate will thrive in a dynamic environment, managing administrative tasks and ensuring smooth office functioning. This role offers a competitive salary and excellent benefits, including tier 1 medical insurance and generous annual leave.

Benefits

Tier 1 medical insurance

25 days of annual leave

Global career progression opportunities

Exciting team-building activities

Qualifications

• At least 5 years of experience with visa processing procedures.
• Proven experience in administrative roles with HR exposure.

Responsibilities

• Manage daily office operations and ensure a clean workspace.
• Handle incoming mail and manage outgoing shipments.
• Support bookkeeping procedures for office expenses.

Skills

Communication

Organizational Skills

Problem-Solving

Education

Bachelor's degree in Business Administration

Bachelor's degree in Human Resources

Tools

MS Office

Job description

Every day, Global Payments makes it possible for millions of people to move money between buyers and sellers using our payments solutions for credit, debit, prepaid, and merchant services. Our worldwide team helps over 3 million companies, more than 1,300 financial institutions, and over 600 million cardholders grow with confidence and achieve outstanding results. We are driven by our passion for success and pride ourselves on delivering best-in-class payment technology and software solutions. Join our dynamic team and make your mark on the payments technology landscape of tomorrow.

Como is a pioneer in Data-Driven Customer Engagement & Loyalty Solutions, helping F&B and Retail businesses increase revenue, build strong customer relationships, understand their clients better, and foster loyalty. Our all-in-one SaaS platform is flexible, easy to manage, and affordable for businesses of any size. It features a comprehensive CRM, enterprise-level actionable data, advanced loyalty and promotion engines, sophisticated marketing automation, omni-channel communication, AI-driven campaigns, a customizable mobile app, and more.

We are seeking a highly organized and self-motivated Office Manager to oversee our daily office operations. This role is ideal for someone who thrives in a dynamic environment, takes initiative, and can independently manage a wide range of administrative and operational tasks to ensure smooth office functioning.

Responsibilities:

1. Manage daily office operations, ensuring a clean, organized, and well-stocked workspace.
2. Serve as the primary contact for all office-related needs, including facilities, equipment, and supplies.
3. Coordinate with vendors, service providers, and building management for maintenance, deliveries, and services.
4. Manage the reception area, including handling phone calls and emails.
5. Handle incoming mail, packages, and deliveries, and manage outgoing shipments.
6. Manage responsibilities with Dubai Multi Commodities Centre (DMCC), including government transactions, visa applications, cancellations, renewals, employment contracts, license renewals, portal updates, and maintaining up-to-date company records.
7. Support bookkeeping procedures for office expenses and prepare reports for management, including filing documents for audits.
8. Ensure all office contracts, insurances, and legal documents are current and properly filed.
9. Assist in organizing internal events, meetings, and team activities.
10. Support onboarding of new employees by preparing workstations, access badges, and welcome materials.
11. Maintain office policies and ensure organizational compliance.
12. Provide administrative support to leadership and departments as needed, including scheduling, data entry, and document management.
13. Coordinate logistics for office supplies, IT equipment, courier services, and facility issues.

Requirements:

1. Bachelor's degree in Business Administration, Human Resources, or a related field.
2. Proven experience in administrative roles, with HR exposure being a plus.
3. At least 5 years of experience with visa processing procedures and knowledge of labor laws and regulations, especially related to Dubai Multi Commodities Centre (DMCC).
4. Excellent written and verbal communication skills.
5. Strong organizational and time management skills.
6. Familiarity with office management procedures and proficiency in MS Office.
7. Ability to work independently, manage multiple tasks, and meet deadlines.
8. Flexibility to adapt to changing priorities and handle confidential information discreetly.
9. Problem-solving skills with a proactive, can-do attitude.

Other Benefits:

In addition to a competitive salary, we offer an excellent benefits package, including:

• Tier 1 medical insurance for employees and dependents, with worldwide coverage.
• A positive, productive, and energetic work environment.
• 25 days of annual leave.
• Global career progression opportunities.
• Wellbeing initiatives, social events, and charitable activities to give back to the community.
• An office with stunning views of JLT park, lake, and Dubai Marina.
• Exciting team-building activities.

Global Payments Inc. is an equal opportunity employer. We provide equal employment opportunities regardless of race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information, or any other legally protected basis. For accommodations or feedback regarding accessibility, please contact [e-mail].