Administrative Specialist

Matchworkers International; United Arab Emirates; On-site; AED 60,000 - 80,000; Full time

Job summary

A leading company in JLT is seeking an experienced Administrative Specialist. The role involves managing CRM and ATS systems, integrating AI technologies, and improving administrative processes. The ideal candidate will have strong organisational skills and experience in office administration.

Qualifications

• 3-5 years experience in office administration.
• Strong skills in CRM and ATS systems.

Responsibilities

• Utilise CRM and ATS systems to manage client and candidate data.
• Leverage AI tools to automate routine tasks and improve efficiency.
• Generate and analyse reports related to recruitment metrics.

Skills

CRM Management

AI Integration

Communication

Organisational Skills

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Job description

Job Title: Administrative Specialist

Location: JLT

Job Summary:

We are seeking an experienced Administrative Specialist to join our team. The ideal candidate will have a strong background in office administration, particularly in using CRM and ATS systems, as well as experience with AI technologies to enhance and streamline processes.

Key Responsibilities:

• CRM and ATS Management: Utilise CRM and ATS systems to manage client and candidate data effectively.
• AI Integration: Leverage AI tools and technologies to automate routine tasks and improve operational efficiency. Identify opportunities to streamline processes using AI, enhancing overall productivity.
• Document Processing: Prepare, edit, and manage various documents, including contracts, proposals, and correspondence.
• Data Management: Oversee the accuracy and integrity of candidate and client data within our recruitment systems, ensuring all records are up-to-date and compliant with regulations.
• Process Improvement: Identify opportunities to streamline administrative processes, enhance efficiency, and improve the overall candidate experience.
• Reporting: Generate and analyse reports related to recruitment metrics, presenting insights to senior management to inform strategic decisions.
• Communication: Act as a liaison between candidates, clients, and internal teams, ensuring clear and timely communication throughout the recruitment process. Must speak fluent Hindi.

Qualifications:

• Bachelor's degree in business administration, Human Resources, or a related field
• Minimum of 3-5 years experience in office administration
• Strong skills in CRM and ATS systems
• Experience with AI technologies and tools to streamline processes
• Strong organisational and communication skills
• Ability to multitask and prioritise effectively
• Detail-oriented with a focus on quality and accuracy
• Proficient in Microsoft Office Suite and other relevant software

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