Document Controller

Waagner Biro; Dubai; On-site; AED 40,000 - 80,000; Full time

Job summary

An established industry player is looking for a meticulous Document Controller to manage vital project documentation for a major bridge construction project in Dubai. The ideal candidate will have at least 5 years of UAE experience and a strong grasp of document control systems, ensuring compliance with client and authority requirements. This role involves organizing, tracking, and maintaining documents, as well as supporting project teams in retrieving necessary information. Join a dynamic team where your attention to detail and organizational skills will contribute to the successful execution of significant infrastructure projects.

Qualifications

• 5+ years of experience as a Document Controller in UAE.
• Strong knowledge of document control systems and best practices.

Responsibilities

• Establish and maintain an efficient document control system.
• Ensure timely distribution and tracking of project documents.
• Conduct regular audits to ensure documentation processes are followed.

Skills

Document Control

Attention to Detail

Organizational Skills

Time Management

Knowledge of RTA Protocols

Education

Diploma or Bachelor's degree in Administration

Bachelor's degree in Engineering

Tools

Aconex

Primavera Contract Manager

EDMS

MS Office Suite

Adobe Acrobat

Job description

We are seeking an organized and detail-oriented Document Controller with a minimum of 5 years of UAE experience to manage project documentation for a major bridge construction project in Dubai. The ideal candidate will ensure that all engineering, commercial, and administrative documents are properly filed, tracked, and maintained in line with company standards and client / authority requirements.

Key Responsibilities

Establish and maintain an efficient document control system for all project-related documents, including drawings, correspondence, submittals, permits, and reports.

Manage document flow between internal teams, consultants, contractors, and regulatory authorities such as RTA, Dubai Municipality, DEWA, and others .

Ensure timely distribution and tracking of all incoming and outgoing project documents.

Maintain up-to-date records of all document versions and approvals in both electronic and hard copy formats.

Review and verify document formats and metadata before submission to ensure compliance with client and authority requirements.

Generate document control reports as needed for project reviews and audits.

Support project engineers and managers by retrieving, organizing, and submitting necessary documentation.

Ensure confidentiality and security of sensitive project data.

Coordinate with IT and project teams to maintain document management systems (e.g., Aconex, EDMS, or similar platforms).

Conduct regular audits to ensure documentation processes are followed effectively.

Qualifications

Diploma or Bachelor's degree in Administration, Engineering, or a related field.

Minimum 5 years of experience as a Document Controller in the UAE , preferably on infrastructure or bridge construction projects.

Strong knowledge of document control systems and best practices.

Familiarity with RTA documentation protocols and submission procedures is highly desirable.

Proficient in MS Office Suite (Word, Excel, Outlook), Adobe Acrobat, and document management platforms such as Aconex, Primavera Contract Manager, or EDMS.

Excellent organizational and time management skills.

Strong attention to detail with the ability to handle large volumes of documentation accurately.