Administrative Assistant

Health Nag; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to streamline daily operations. This role is perfect for someone who thrives in a structured environment, excels at managing tasks, and enjoys ensuring smooth operations behind the scenes. The ideal candidate will have a strong command of English, be proficient in Google Workspace, and possess excellent organizational skills. Join a dynamic team where your contributions will help maintain peak organizational efficiency and support the growth of the company.

Qualifications

• Minimum 2 years of experience in admin, operations, or office support.
• Strong command of English (written and verbal).
• Tech-savvy with experience in Google Workspace.

Responsibilities

• Coordinate calendars, meetings, and internal communications.
• Organize and manage files, records, and operational documents.
• Support the operations team with ad hoc tasks and reports.

Skills

Administrative Support

Google Workspace

Project Management Tools

Organizational Skills

Attention to Detail

Multitasking

Confidentiality

Time Management

Tools

Notion

Trello

Asana

Job description

POSITION: ADMINISTRATIVE ASSISTANT

SALARY: 4,500 AED

We’re looking for a sharp, reliable, and super-organised Administrative Assistant to support our daily operations. This role is ideal for someone who thrives on structure, loves ticking off to-do lists, and can keep things running smoothly behind the scenes.

Core Requirements:

·Minimum 2 years of experience in admin, operations, or office support

·Strong command of English (written and verbal)

·Solid skills in Google Workspace (Docs, Sheets, Gmail, Drive)

·Familiar with task/project management tools (e.g., Notion, Trello, Asana)

·Excellent organizational and multitasking abilities

·High attention to detail and accountability

·Able to work independently and maintain confidentiality.

·Very neat & OCD organized. 10 out of 10.

Key Responsibilities:

·Coordinate calendars, meetings, and internal communications.

·Organize and manage files, records, and operational documents.

·Organize and help the manager with the HR folder (calendars, visas, coordinate with PRO, holidays).

·Maintain Databases and CRM.

·Support the operations team with ad hoc tasks, reports, and process improvements.

·Manage the storage room.

·Overseeing the maintenance of office facilities and equipment.

·All clerical and administrative functions for an office. Ensure peak organizational operations and provide preventative measures by identifying issues

Ideal Candidate:

·Strong attention to detail and time management skills

·Tech-savvy with experience in Google Workspace and basic project tools (Notion, Trello, etc.)

·Fluent in English (spoken and written)

·Positive attitude and a no-task-is-too-small mindset

·Calm under pressure and solution-oriented

·Has a proactive, can-do attitude

• PLEASE APPLY ONLY IF YOU MEET THE ABOVE CRITERIA!