Office Assistant

IIQAF Group; Dubai; On-site; AED 30,000 - 45,000; Full time

Job summary

A leading company in Dubai is seeking an organized and efficient Office Assistant to provide administrative support. The role involves managing the reception area, coordinating meetings, and assisting with various administrative tasks. Ideal candidates will have a high school diploma and 1-2 years of experience in an administrative role, along with excellent communication skills and proficiency in Microsoft Office.

Qualifications

• 1-2 years of experience in an administrative role.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Greet visitors and direct them to the appropriate person.
• Manage the reception area and incoming mail.
• Assist with scheduling and coordinating meetings.

Skills

Communication

Customer Service

Organization

Time Management

Education

High School Diploma

Tools

Microsoft Office

Job description

IIQAF is seeking a highly organized and efficient Office Assistant to join our team. As an Office Assistant, you will play a crucial role in the smooth functioning of our organization by providing administrative and clerical support to our staff.

Responsibilities:

Greet visitors and direct them to the appropriate person or department.

Answer and direct phone calls to the appropriate person.

Manage the reception area, ensuring it is clean and presentable.

Receive and sort incoming mail and deliveries.

Assist with scheduling and coordinating meetings and appointments for staff.

Maintain inventory of office supplies and place orders when needed.

Assist with the creation and distribution of internal communications, such as memos and newsletters.

Update and maintain databases and filing systems.

Assist with the preparation of reports, presentations, and other documents as needed.

Assist with travel arrangements and accommodations for staff.

Help with organizing and maintaining office events and activities.

Provide general administrative support to all departments as needed.

Requirements:

High school diploma or equivalent.

1-2 years of experience in an administrative role.

Excellent communication and customer service skills.

Strong organizational and time-management abilities.

Ability to handle multiple tasks and prioritize effectively.

Proficiency in Microsoft Office.

Familiarity with office equipment, such as printers and fax machines.

Ability to maintain confidentiality and exercise good judgment.

Desire to learn and take on new challenges.

Experience in the non-profit sector is a plus.

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